Admissions and Records Technician

Salary: $4,091.00 - $4,973.00 Monthly
Location : Main Campus 411 Central Avenue, Salinas
Job Type: Full-Time Classified
Job Number:
Division: Student Affairs
Department: Enrollment Services
Opening Date: 06/11/2026
Closing Date: 6/26/2026 11:59 PM Pacific

Description

Under the direction of the Dean of Student Affairs, Enrollment Services or other administrator in assigned area, the Admissions and Records Technician performs a variety of technical duties involved in the admissions, registration, and records maintenance functions of the Admissions and Records Office.

DISTINGUISHING CHARACTERISTICS:

The Admissions and Records Technician is the entry-level position in this Admissions and Records series of positions. All positions in this class require the ability to use an automated system to input and retrieve data with accuracy. Incumbents have a high frequency of responsible contact with students, staff, and the public requiring tact and excellent communication skills
Examples of Duties

REPRESENTATIVE DUTIES:

• Process admissions applications and register students, using telephone and written communication, and other appropriate reference materials; prepare and maintain student files.
• Make residency determinations according to state requirements.
• Receive, verify, and coordinate semester grades, credits, and in completes for computer processing; distribute instructors' grade sheets; receive, process, verify, and post grades to file; post grade corrections to permanent records; post student activities and honors to permanent records.
• Assure compliance with district, county, and state laws, rules, regulations, and guidelines related to assigned areas.
• Receive and process transcript requests including copying, affixing seals, receiving fees and mailing to appropriate locations; maintain records of transcripts sent utilizing student release of records notification.
• Provide technical information and assistance to students, staff, counselors, faculty, and administrators in the interpretation and clarification of registration, graduation, and transfer policies, requirements, and procedures.
• Provide technical assistance to students, staff, counselors, faculty and administrators in the use of various software and electronic student systems, including but not limited to PAWS, the college's email system, and the college's course management software system.
• Establish schedule for printing and distribution of class rosters and distribute as appropriate; provide updated class lists for instructors as needed.
• Keep current on knowledge of regulations and procedures related to student admissions and records, including matriculation, through self-study and communication, and communicate changes in those regulations and procedures to supervisor and other enrollment services staff.
• Give courteous and accurate direction to students on how to register, petition for graduation, file various petitions, and finalize registration.
• Verify enrollment and graduation of students for outside agencies entitled to receive that information.
• Verify, calculate; make changes as needed; monitor attendance accounting procedures to assure accurate data for the college's apportionment funding and statistical reporting.
• Collect student fees; prepare receipts as appropriate.
• Train and provide work direction to student assistants; coordinate and schedule student hours for employment; recruit, test and interview students for employment; review and prepare timesheets for monthly payment.
• Provide technical assistance and guidance concerning admissions and records computer programs; enter a variety of data into the computer to update student information; compile information, generate reports and create computer files as needed; operate scanning and other office equipment as assigned.
• Process inquiries and international student applications and assess residency.
• Assist incoming international students with registration, orientation procedures, and legal requirements of the federal government, including the Department of Homeland Security.
• Provide lead direction during registration process as assigned; assure the timely processing of registration documents including the…