Legal Processing Clerk; Deputy Court Clerk I​/II

Description

Superior Court of California, County of Monterey is hiring a Legal Processing Clerk (Deputy Court Clerk I/Deputy Court Clerk II). Candidates should be team players who are excited about starting a career in the justice system and providing professional customer service.

Deputy Court Clerk I: $20.09 per hour. After a 9‑month probationary period with a satisfactory performance evaluation, the incumbent is promoted to Deputy Court Clerk II and paid $24.25 per hour.

• Assist the public in person at court counters or by telephone; prepare written responses to mailed documents and inquiries.
• Receive and examine documents for accuracy, completeness and conformity to filing requirements.
• Answer questions and provide information on court procedures, processes, requirements and alternatives, including explaining procedures for appearance, providing and explaining the use of small claims forms, setting up payment plans or alternatives to payments and granting extensions.
• Examine a variety of documents to determine required actions; review completeness and accuracy of submitted documents to ensure compliance with instructions and legal procedures.
• Assemble, organize and prepare materials for use in court; add information resulting from court or other actions; process a variety of documents including modifications of sentencing, trials by declaration, citations, proofs of correction; research and correct citation errors.
• Prepare and/or issue a variety of legal documents and court records including warrants, abstracts, judgments, orders for examination, summons, calendars; obtain signatures and affix seals to documents.
• Receive and collect fines, fees, bail and other payments; calculate and/or verify amounts; make change; issue receipts; enter payments to system records; apportion payment posting into appropriate categories.
• Operate automated court record‑keeping and processing systems involving the use of a personal or online computer to enter data, retrieve information, and generate required reports and documents.
• Set up, maintain, add document, locate, pull case files, and assist in purging a variety of files and records.
• Schedule various appearances and proceedings to court calendars, prepare and distribute calendars.
• Work with County departments and outside agencies to research and provide information, accept filings, arrange and notify law enforcement of warrant status, coordinate defendant appearances, subpoena officers for trials, issue summons and abstracts, add or obtain information on driver records.
• Provide a variety of responsible office support, mail documents, sort and alphabetize materials, prepare certified copies.
• Operate personal computers, photocopiers, microfiche, and other standard office equipment.
• Maintain records and prepare summary data.

• Provide excellent and professional customer service.
• Communicate effectively.
• Establish and maintain effective working relationships.
• Type with speed and accuracy.
• Understand and follow written and oral instructions.
• Accurately perform duties with attention to detail.
• Learn and utilize word processing and calendar/electronic communication software.
• Maintain confidentiality of court‑related records.
• Prioritize, maintain, and coordinate a heavy workload.
• Interact with legal professionals, paraprofessionals and the public in a respectful manner.
• Use independent judgment within parameters.
• Operate standard office equipment.

Deputy Court Clerk I:
High school diploma and one year of customer service work experience.

Deputy Court Clerk II:
High school diploma with at least 9 months exposure to court and/or legal documents and terminology, demonstrated competence in a designated assignment area(s), and two years of office experience independently performing a variety of clerical duties.

Education substitution (both levels):
Completion of 24 semester units or 36 quarter units in office practices, administrative science, business administration or a closely related field from a recognized college or university may substitute up to one year of the required clerical experience.

• Successfully…