Senior Mailroom Clerk

Senior Mailroom Clerk

The Public Works, Facilities & Parks Department seeks to fill a current Senior Mailroom Clerk vacancy. Under general supervision, the incumbent plans, organizes and leads work of staff assigned to the County's central mailroom work unit; sorts, picks up and delivers County and United States mail and other materials; operates and maintains mail processing and related equipment; performs a wide variety of complex and specialized tasks related to the receipt and delivery of mail;

and performs other duties as assigned.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

• Organizes, trains and sets priorities of central mailroom staff and follow-up to ensure coordination and completion of assigned work; maintains work area in a clean and orderly condition.
• Provides input to improve efficiency such as new or modified routes or schedules; provides input related to scheduling conflicts of staff, selection decisions and performance evaluations.
• Monitors and maintains mail processing and related equipment and arranges service and repair calls; arranges maintenance and service of vehicles assigned to the work unit.
• Maintains and modifies monthly delivery schedule and executes routes as needed to fill in for staff absences.
• Verifies daily balances on metering machines to ensure proper accounting; performs postage rate updates; assists in preparation for monthly audits.

The successful candidate will have a proven track record demonstrating the following knowledge, skills, and abilities:

• Thorough knowledge of postal regulations, mailing restrictions, rates and postal transactions and procedures.
• Working knowledge of techniques for organization, efficiency and managing workflow.
• Office practices and procedures including data processing, filing, recordkeeping and operation of standard office equipment.
• Proper lifting techniques and safety regulations, precautions and practices.
• Geographic area in delivery routes.

• Skill and Ability to train, prioritize, organize and assign work to others in order to maximize delivery of services.
• Perform and ensure timely pick up, loading and delivery of countywide mail, money bags, goods and other materials.
• Use initiative and sound judgment to solve operational problems within established guidelines.
• Sort and categorize mail, packages and other materials quickly and accurately.
• Properly use and maintain mail processing and postage machines and equipment.
• Maintain inventory balances and resolve any variances or discrepancies.
• Use a personal computer to create and maintain accurate written and electronic reports, logs, records and files.
• Resolve conflicts and maintain cooperative relationships with others contacted through the course of work.

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:

Experience:

Two (2) years experience performing mailroom or delivery work.

The required conditions of employment include, but are not limited to the following:

• Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.
• Successfully pass a background investigation.

The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

• As a condition of employment, prospective employees may be required to submit to a…