Senior Mailroom Clerk

Senior Mailroom Clerk

Under general supervision, the incumbent plans, organizes and leads work of staff assigned to the County’s central mailroom work unit; sorts, picks up and delivers County and United States mail and other materials; operates and maintains mail processing and related equipment; performs a wide variety of complex and specialized tasks related to the receipt and delivery of mail; and performs other duties as assigned.

• Organizes, trains and sets priorities of central mailroom staff and follows up to ensure coordination and completion of assigned work; maintains work area in a clean and orderly condition.
• Provides input to improve efficiency such as new or modified routes or schedules; offers input related to scheduling conflicts of staff, selection decisions and performance evaluations.
• Monitors and maintains mail processing equipment and arranges service and repair calls; arranges maintenance and service of vehicles assigned to the work unit.
• Maintains and modifies monthly delivery schedule and executes routes as needed to fill in for staff absences.
• Verifies daily balances on metering machines to ensure proper accounting; performs postage rate updates; assists in preparation for monthly audits.

• Thorough knowledge of postal regulations, mailing restrictions, rates and postal transactions and procedures.
• Working knowledge of techniques for organization, efficiency and managing workflow; office practices and procedures including data processing, filing, record‑keeping and operation of standard office equipment; proper lifting techniques and safety regulations, precautions and practices; geographic area in delivery routes.
• Train, prioritize, organize and assign work to others in order to maximize delivery of services.
• Perform and ensure timely pick up, loading and delivery of countywide mail, money bags, goods and other materials.
• Use initiative and sound judgment to solve operational problems within established guidelines.
• Sort and categorize mail, packages and other materials quickly and accurately.
• Properly use and maintain mail processing and postage machines and equipment.
• Maintain inventory balances and resolve any variances or discrepancies.
• Use a personal computer to create and maintain accurate written and electronic reports, logs, records and files.
• Resolve conflicts and maintain cooperative relationships with others contacted through the course of work.

• Possess a valid California Class C driver license at the time of appointment and maintain a satisfactory driving record or provide evidence of suitable transportation approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.
• Successfully pass a background investigation.

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I‑9.
• If hired into this classification in a temporary position, the rate of pay will be hourly, and the employee will not be eligible for the benefits listed in the summary.

The County of Monterey offers an excellent benefits package. Please visit the county website to view the J Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding prevail over this listing.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses. The county awards veterans’ preference points for this recruitment.

Monterey County is an equal opportunity employer and a drug‑free workplace. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Marlene Zamudio, Human Resources Analyst, at (831) 755‑4893 or (Use the "Apply for this Job" box below).