Office Coordinator

Office Coordinator

We are seeking a highly organized and dependable Office Coordinator to join our team in Salinas, California. This is an excellent opportunity for someone who enjoys keeping operations running smoothly, thrives in a fast-paced environment, and takes pride in accuracy, organization, and follow-through. In this role, you will play an important part in supporting administrative and accounting-related processes that help teams stay on schedule, maintain accurate records, and ensure documentation is complete and audit-ready.

If you are detail-oriented, proactive, and comfortable balancing multiple priorities, we encourage you to apply.

What You'll Do

• Enter and maintain client and program information in internal systems with a high level of accuracy.
• Track task assignments, deadlines, attendance records, and required supporting documentation across multiple workflows.
• Review records for completeness before final submission and flag missing information, delays, or discrepancies to the Program Manager.
• Maintain organized logs for active and completed work and assist with preparing reports for internal distribution.
• Upload, label, and organize documentation so records remain accessible, accurate, and audit-ready.
• Support reconciliation efforts by comparing records across systems, documenting discrepancies, and tracking issues through resolution.
• Monitor referrals, scheduling activity, attendance details, and document submission timelines from external partners and vendors.
• Assist with file reviews using established checklists to identify missing information and prepare materials for leadership review.
• Send timely follow-up communications regarding schedules, required paperwork, and approaching deadlines.
• Keep shared files, logs, and tracking tools up to date to support smooth day-to-day operations.