Office Assistant

Position: Full-Time Office Assistant
ESSENTIAL DUTIES:

Answers telephones; records and distributes messages

Ensures that the telephone and front desk are covered at all times

Receives, logs and distributes faxes as received and replaces fax paper as needed

Inventories, requisitions and orders office supplies as needed

Performs “mail runs” when needed

Coordinates maintenance persons in locating areas needing attention

Establishes priorities for task completion with Office Manager Keeps conference room calendars for reservations for usage

Assists with photocopying, assembling and distributing program materials

Assists with filing

Creates any needed documents in the form of letters, memorandums, proposals or reports

Maintains confidentiality when dealing with staff and client matters

Opens, date stamps and distributes incoming mail Provides excellent customer service and accurate program information to individuals inquiring about programs and services

Other duties as assigned

MINIMUM QUALIFICATIONS:

The Office Assistant must be organized, self-motivated and exercise good judgment. Must be able to perform secretarial duties. Requires good office skills. Must have excellent written and verbal communication skills.

High school diploma or GED Proficient in Microsoft Office Ability to communicate effectively with clients, staff and medical professionals Ability to take direction and work under general supervision Ability to work effectively and responsibly in a professional setting

Ability to work effectively under stress and conflict Ability to be flexible and adaptable in any given situation

Maintains boundaries with clients

Acts and dress professionally. A valid CA Driver’s License.

Automobile Insurance.

CPR/First Aid CertificationTB clearance.

PHYSICAL EFFORT:

Physical, mental and emotional stamina to perform the duties and responsibilities of the position

Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

Manual dexterity sufficient to write, use the telephone, computer, calculator and office machines at required speed and accuracy

Vision sufficient to read handwritten and printed materials and the display screen of various office equipment and machines

Hearing sufficient to communicate in person and hold telephone conversations in the normal range

Speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distances on the telephone and addressing groups

Physical stamina sufficient to sustain light to medium physical labor for up to 8 hours, sit and/or walk for prolonged periods of time Physical mobility sufficient to move about the work environment for sustained periods of time on hard flooring, climb slopes, stairs, ramps and to respond to emergency situations

Physical strength sufficient to periodically lift, carry, push and/or pull 40 pounds of materials or supplies; occasionally lift, carry, push and/or pull more than 40 pounds with assistance

Salary $47,240 - $57,420 per year D.O.E. Additional 5% if bilingual and biliterate in English and Spanish.bacv
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