Administrative Assistant; Bilingual Spanish

Administrative Assistant (Bilingual Spanish) Job Category Overview Description

Requisition Number
13247

Department:
Family & Community

Are you interested in being part of positive changes in child welfare services?

Founded in 1975 with locations across California, Aspiranet is a trusted neighbor, partner and care provider that exists to help families thrive. With personalized care, Aspiranet offers a unique blend of services including foster family support, residential care, adoption services, and services for foster youth transitioning to adulthood, mental health services, intensive home-based care, and community-based family resources. We celebrate our values of respect, integrity, courage and hope through our work, and most importantly, our people.

Aspiranet staff gain inspiration from human connection and understand that success is the product of teamwork. We seek champions for our mission and those committed to excellence.

Aspiranet’s Family and Community Services provide home, visiting, center-based, and school-based services to children and families in their communities and offer assistance that is client-centered, trauma-informed, and reflective of best practice standards in the field. Our services are designed to strengthen families and communities while preventing child maltreatment. When you join our team, you become part of a passionate group determined to impact lives and empower youth.

The Administrative Assistant I provides general office clerical support to the program. Major responsibilities include data entry, management of program records/files and front office coverage

• Provide front office/reception coverage including answering phones and greeting clients.
• Order and keep supplies stocked.
• Support program events by helping with scheduling, registration, set-up/clean-up
• Check and respond to emails; write basic email correspondence.
• Conduct filing and complete annual archiving of files.
• Review and process invoices.
• Use photocopier to scan and photocopy documents.
• Receive and distribute office mail; initiate and process overnight shipping and deliveries.
• Participate in team meetings.
• Maintain office appearance and perform general maintenance of facilities.
• Perform additional duties as assigned.
• Proficient verbal communication skills are required in both English and Spanish

• One (1) year of experience in clerical office procedures preferred.
• Basic aptitude in Microsoft Office Suite, Outlook, Word, Excel.
• Ability to prioritize multiple tasks in order to meet specified task deadlines.
• Competent in operating and maintaining standard office equipment such as a multi-functional machine (copier/fax/printer/scanner), computer, etc.
• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Department of Justice (DOJ) Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid California Driver’s License and clean driving record (Motor Vehicle Report) if required to drive for this position.
• Dependability/Reliability:
  Follow through on commitments, producing timely work to required – or higher – standards, and team collaboration for successful job completion.
• Flexibility:
  Perform a wide range of tasks, responding to changes in direction and priorities, and accepting new challenges, responsibilities, and assignments.
• Customer Service:
  Anticipating, meeting and/or exceeding customer needs, wants, and expectations in accordance with high Agency standards
• Attention to Detail:
  Proficient organizational skills to monitor adherence to standards and actively check for accuracy of data received or generated before passing it on.
• Teamwork:
  Working…