Fiscal Assistant II

Under general supervision and in accordance with established procedures positions in this advanced journey classification perform the more complex duties concerned with the preparation, processing, review and maintenance of statistical, financial, payroll or other records; compile, investigate, verify from a variety of sources numerical or financial information such as attendance and time distribution, records, payrolls, invoices, expense claims, accounts payables and receivables;

may prepare entries for the finance system; may perform some lead duties and other related work as required.

Fiscal Assistant II, the second class in the series of three classes, is the advanced journey level independently responsible for the more difficult or complex statistical or financial records which require initiative, judgment, some analysis and a broad knowledge and understanding of departmental record procedures. Incumbents may instruct court employees on fiscal procedures based on their own departmental experience and job duties.

They also may act in a lead capacity, train new Fiscal Assistants I/IIs and act in place of the Fiscal Assistant III when temporary relief is needed due to vacation, illness or other absence. This class is distinguished from the Fiscal Assistant III which is a senior level in that Fiscal Assistant III has full lead responsibility and performs duties that require some analysis, evaluation and interpretation based on a broad general knowledge of accounting principles.

There is no automatic promotion from Fiscal Assistant II to Fiscal Assistant III. The Court reserves the right to determine the number of positions in each class of the series needed to perform the necessary work.

Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work and are not necessarily all-inclusive.

• Research, analyze and evaluate financial and statistical and operational data; answer questions that involve searching for and abstracting financial and statistical data and explaining policies and procedures.
• Participate in and may oversee the posting of financial and statistical information to logs, journals, ledgers and other records; review source documents to ensure accuracy; assign proper account codes as needed.
• Prepare financial reports including periodic summaries of transactions including trial balances, worksheets and financial statements.
• Examine, reconcile and adjust accounting records; identify and resolve problems and make corrective entries.
• Participate in the biweekly payroll process ensuring timely completion and validation of pay data prior to submission of final payroll; may enter adjustments as noted by Human Resources and/or approved timesheet adjustments; in coordination with Human Resources create manual checks as needed for terminated employees; respond to inquiries regarding payroll; maintain confidentiality of individual employees' personal and payroll information.
• Review and verify financial transactions to determine distribution of expenditures, payments and other data; post various financial transactions to accounts, journals and ledgers utilizing automated or manual systems including Excel spreadsheets.
• Maintain appropriation, expenditure, revenue records including monitoring budget units, contracts and various accounts and checking and balancing records for arithmetic errors, correct budget codes and preparing forms to transfer funds.
• Assist management in the analysis of statistical and financial data and in preparing special reports using custom queries and/or drawing information from various sources.
• May prepare requisitions and process payment authorizations.
• Interpret and apply detailed and extensive instructions in deciding on an action to take on a variety of complex problems in a specialized area or problems related to input and output of data requiring research through a variety of records.
• Use computerized and/or manual systems to enter and retrieve data, query, and pull reports.
• Act as fiscal representative when required with both Operations and Technology to properly assign or modify codes in the case management system; assist with testing of new or modified programs.
• May train and monitor work of Fiscal Assistant I as required by the supervisor; provide feedback to the supervisor regarding work product of the employees whose work is being monitored; assist with cross training other fiscal employees to effectively perform duties with which the employee is proficient.
• Provide technical direction, as needed and as related to the core duties of the position, to other employees including reviewing work for completeness, accuracy and adherence to procedure.
• Assist the Fiscal Assistant III and supervisor with periodic auditing of employees in Operations to ensure compliance with Finance rules and Court policy.
• Act as a final check or expert on records or procedures for employees, departments or the public…