Department Administrator Assistant Japanese

Location:
Saline, MI, 48176

Duration: 12 Months

Job Type: Temporary Assignment

Work Type:
Onsite

Pay Rate: $33.00-$33.00/Hr

Tek Wissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a recognized prominent global enterprise in the automotive sector, listed among the top 50 companies in the Global Fortune rankings. As a leading player in the global automotive industry, our client manufactures vehicles in 27 countries and effectively markets them across over 170 countries and regions worldwide.

Who we’re looking for

• The client is looking for a highly motivated and customer service focused Bi-Lingual Departmental Administrative Assistant for our Systems & Electronics Planning Division.
• The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers.

• Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc.
• Provide administrative support to the Division’s Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc.
• Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations.
• Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance.
• Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation.
• Assist with budget planning, tracking, accruals, and processing of invoices/expenses.
• Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance.
• Create and update reports and visualization tools to simplify complex data for easy understanding.
• Conduct independent research and obtain information for complex reports and special assignments.
• Develop, standardize, and continuously improve the processes necessary for your work and function of the Division.
• Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division.
• Contact company personnel at all organizational levels to gather information in support of department & division operations.
• Manage ordering and organization of office supplies and equipment.
• Manage or coordinate small projects providing cost-effective solutions.
• Maintain division & department seating and organizational charts.
• Maintain division and department SharePoint sites and access.
• Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions.
• Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan
• Handle special projects, and perform other duties as assigned.

What you bring

• Japanese language proficiency required (must be able to
• High school diploma or GED
• 5+ years of experience providing administrative support to Department (GM level) or above.
• Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization.
• Strong focus on customer service and demonstrated success working in teams.
• Ability to present concepts visually in graphs, tables, charts, and other methods.
• Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, One Note, etc.).
• Candidates must successfully pass an Excel Test prior being submitted.
• Experience managing expenses and invoices including working knowledge…