Administrator R&D

Overview Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like  one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow.

with us.

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, "job flexibility benefits" (also known as I-140 or Adjustment of Status portability), etc.)

now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future.

Toyota’s Design Engineering Vehicle team supports engineering operations by coordinating the administrative, financial, technical, and workplace activities that keep the department running effectively. We are looking for an experienced Administrator who thrives in a collaborative environment, delivers exceptional support, and brings organization and attention to detail to a wide range of responsibilities.

In this role, you will support engineers and management while helping the department manage budgets, schedules, travel, technical information, onboarding, workplace needs, and team activities. Your work will strengthen operational efficiency, support informed decision making, and help team members remain focused on achieving department and Toyota business objectives.

Success in this role means anticipating team needs, building reliable processes, and ensuring important administrative and technical activities are completed accurately and on time. Each day will offer opportunities to collaborate across the organization, solve problems, and improve how the department operates.

• Manage budget activities, including purchase requisitions, invoices, spending analysis, monthly accruals, expense reclassification, and supporting documentation.

• Coordinate business travel and expense reporting while helping team members follow applicable travel and expense policies.

• Manage leadership schedules, meeting communications, room reservations, purchasing card transactions, and approval workflows.

• Support onboarding for new hires, cooperative education students, contract engineers, and visiting team members to create an organized and welcoming experience.

• Maintain department organization charts, seating plans, workplace information, office supplies, business card orders, and mail and package services.

• Coordinate facility and technology support requests, maintain emergency evacuation information, and support workplace organization and safety activities.

• Plan and deliver department events, team building activities, and other experiences that strengthen collaboration and team engagement.

• Maintain and distribute technical information, support document retention requests, organize technical records, and update engineering knowledge materials in department systems.

• 10+ years of experience providing administrative, office, or department support in a professional environment.

• Demonstrated experience building productive working relationships and supporting team members across multiple organizational levels.

• Experience delivering responsive customer service while contributing to shared team goals and priorities.

• Strong written and verbal communication experience, including preparing…