Office Associate III - Office

Job Description

SALARY (Non-negotiable)
$32,467 - $50,310 with benefits package (Based on verifiable experience in field)
Paygrade 7

HOURS
37.5 hours, 12 months (260 days)
Bargaining Unit:
This position is part of the non-supervisory Support Services collective bargaining unit
FLSA:
Non exempt

QUALIFICATIONS

• High school diploma. Post secretarial training a plus.
• Five (5) years office experience. Applicable post‑secondary training may be accepted in lieu of experience.
• Capacity to act independently with regard to continuing assignments requiring the organization of materials, handling of routine administrative details, preparation of reports, and sound decision-making.
• Ability to maintain a high level of confidentiality.
• Ability to use advanced features of Microsoft Word (i.e. merges, tables, sorting, labels, etc.) Publisher, Excel, One Note, PowerPoint, Outlook and to learn new software applications related to the position.
• Thorough knowledge of business English, spelling, and punctuation.
• Ability to interact in a positive manner with staff, educators, and the general public, and communicate effectively both orally and in writing.
• Good organizational and self‑starter skills with ability to meet deadlines.

RESPONSIBILITIES

• Provide administrative support for content supervisors.
• Perform routine tasks not limited to typing, filing, scheduling meetings, recording meeting minutes, and ordering and inventory of materials.
• Process purchase orders and request quotes for content related purchases.
• Oversee payroll procedures for the two departments and extension programs.
• Prepare and process task codes.
• Support with the oversight of department budgets.
• Handle administrative details independently, including screening of telephone calls, composition of letters/memos, and scheduling of appointments.
• Maintain office records, files, and reports in an efficient manner.
• Compile information for various projects.
• Maintain website information for departments.
• Perform other job-related duties as assigned.