DATA MANAGER

Data Manager

Reports to:

Principal

Qualifications:

* High school diploma or equivalency required

Data Manager Skillet Requirements:

* Required to be a Certified Notary Public, otherwise will be expected to obtain (cost to be covered by school)

* Possesses an organized approach and excellent time managements skills

* Prioritize and structure tasks to meet deadlines and expectations

* Possesses the ability to work well as part of a team

* Possesses computer literacy and good keyboarding skills

* Possesses good numeracy skills

* Maintains accuracy and attention to detail

* Maintains professionalism at all times

* Possesses administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records

* Possesses effective communication skills to communicate with school personnel, students, parents, and outside agencies

* Effectively uses software for data entry, reporting, word processing, desktop publishing, spreadsheets, and Power School program

* Uses discretion and keeps information confidential when working with sensitive student/staff information

* Needs limited supervision and is able to work independently and as a part of a team

* Uses initiative in carrying out recurring assignments independently without specific instructions

* Ability to make decisions and solve problems with school data and information provided

* Works well under pressure

Key

Duties and Responsibilities:

Power School Student Information Management, including but not limited to:

* Enrollments

* Withdrawals

* Discipline

* Student/Teacher/Room Schedules

* Transcripts

* Historical Grade

* Test Scores

* Immunizations

* Demographics

Attendance and Grade Management

* Monitors the entry of attendance and grades by teachers into Power School

* Monitors student absences for correct excused/unexcused coding

* Prepares student absence lists and daily absence bulletin

* Maintains student sign-in/sign-out logs, based upon directions from coordinator

* Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures

* Directs teachers concerning attendance procedures and policies

Student Entry and Withdrawals (in coordination with administration)

* Enrolls new students throughout the year

* Enters basic student and demographic information

* Processes arriving student's cumulative records

* Prepares cumulative records for departing students

* Withdraws departing student from Power School

* Maintains files of arriving/departing students' cumulative records

* Copies and send cumulative records for withdrawing students

* Maintains a log of students when entered and departed the school throughout the year

* Requests cumulative records for new students and sends cumulative records upon request for exiting students

* Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12; other clerical staff may be responsible for records duties at the discretion of the principal)

* Collects data for and prints marking period report cards

Power School-Reporting and Audits

* Generate reports that satisfy the requirements from the following School Administrators;
District Administrators;
Local and State Government;
Law Enforcement;
Health Agencies and North Carolina Department of Public Instruction

* Calculates and prepares Honor Rolls

* Performs historical testing audits on student records

Monthly and Quarterly Reports Include:

* Principal Monthly Report (PMR)

* Student Activity Report (SAR)

* Monthly and Quarterly Data Team reports

* Scheduling reports

* Headcount reports

* Civil Rights Data Collection

* Spring and Fall AIG

* Discipline

* Alternative Learning Report

* Common Follow-up

* Dropout data collection

* Retention/promotion/graduation report