Financial Accounts Technician

Financial Accounts Technician

The Financial Accounts Technician serves as the Financial Administration Technician responsible for performing accounting, budget, and travel transactions in a consolidated transactional processing site. The position requires knowledge and proficiency in the following areas:
Accounting, Budget, and Employee Travel.

• Veterans' Health Information Systems and Technology Architecture (VISTA)
• Department of Veteran Affairs Financial Management System (FMS)
• Invoice Payment Processing System (IPPS)
• Human Resources Processing System (HR Smart)
• Finance Service Center (FSC) customer support ticketing system
• VA Time and Attendance System (VATAS) including VATAS reporting and ticketing system
• Concur VA Employee Travel System

Accounting Support

• Examines, verifies, and maintains financial accounts and accounting data.
• Classify accounting transactions including the verification of the accuracy and completeness of the accounting data. Reviews and classify many types of financial transactions involving the operation of the Medical Center including journalizing corrective actions for erroneous conditions.
• Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness, and correctness of account data. Obligates a wide range of documents for supplies and services after determining availability of funds and verifying correct appropriation.
• Determines proper cost centers, Budget Object Codes (BOC), appropriations and fund control points to be entered into the computerized cost accounting system. The cost accounting systems consists of numerous cost centers, BOCs, appropriations, and over 100 fund control points. Ensures that documents are posted for Financial Management System (FMS) input.
• Monitors and makes input to current vendor file so that vendors are paid promptly under the FMS system.
• Record cash receipts within FMS received from Agent Cashier, completes Agent Cashier replenishment, prepares and records vendor payment documents within FMS. Reviews cancelled or rejected payment and recodes payment within FMS.
• Prepares and creates bills of collection for over payments or duplicate payments to vendors.

Budget Oversight

• Performs a variety of budgetary functions to support budget formulation, execution, and review of assigned budget activities of the Medical Center.
• Provides information and guidance on procedures, forms, and documentation required to support budget estimates and coordinates the timely submission of budget estimates by each component and core subcomponents within the program.
• Reviews, compiles, verifies, and summarizes data involving salaries, expenses, and object class and line-item information.
• Determines the percentage difference of amounts requested by comparison against established budgetary ceilings and prior year expenditures. Reviews estimates to assure that amounts requested are within established guidelines.
• Consolidates budget estimates and prepares all forms and required documents for review and funding authority.
• Performs tasks involving budget execution by compiling resource data from various financial management reports.
• Tracks funds distribution, reconciling commitments/obligations and re-allocating organizational funds as directed. Monitors all component and core program costs and prepares reports projecting use of available resources.

Employee Travel

• Responsible for reviewing, auditing, and providing technical guidance in the operation of Employee Travel to ensure Travel Regulations followed for Travel Authorizations within Concur.
• Ensures that proper costing structures is entered to track cost accurately within the difference appropriations. Tracks Donated and Foreign Travel that is reported to VACO. Provides technical assistance and guidance in completing travel vouchers for employee reimbursement travel costs regarding mandated policies.
• Provides training to Concur users regarding creating and amending travel authorizations and vouchers.
• Process reimbursement vouchers for travel per diem, and local travel after travel has been performed.
• Responsible for assuring all claims are processed and submitted in accordance with existing VA Regulations in a timely manner.
• Provides advice and technical expertise to employees and top management in all aspects of travel.
• Audits travel obligations and payments that have rejected in FMS and processes adjustments in FMS to clear those rejects.
• Performs back-up time and attendance record keeping duties for the office and back-up for Agent Cashier.

Performs other related duties as listed in position description.

Work Schedule:

Full time, 8:00am - 4:30pm, Monday - Friday

Telework:
No

Virtual:
This is not a virtual position.

Position Description/PD#:
Financial Accounts Technician/ PD02110A

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized