Administrative Officer

This position is located in the Salisbury Medical Center (VAMC), Salisbury, NC in Patient Care Services (PCS). The primary duties of the position include providing and obtaining a variety of management services essential to the direction and operation of the Patient Care Services. The position is responsible for the administrative management for the service line (including programs based at outlying clinics) with final authority resting with the Service Chief.

Major duties and responsibilities include (but are not limited to):

* Oversees wheelchair management, space and equipment programs for Patient Care Services.

* Organizes and collaborates with management in implementing HR guidelines and structures in congruence with HR policies and procedures.

* Attends professional conferences and identifying sources of marketing opportunities through various methods including advertising, recruiters, job sites, career fairs, resume mining.

* Initiates personnel actions in HR Smart for reassignment, resignation, promotions, termination, and intra-VA transfer requests.

* Posts and write job announcements and advertisements for all nursing positions as needed in collaboration with Human Resource Specialists for Title 5 positions and Title 38 positions (RN and ARNP) and Hybrid Title 38 positions (LPN and Medical Support Assistant).

* Prepares, coordinates, tracks, and oversees the nurse qualifications standards processes as well as VATAS and Acu Staf processes.

* Responsible for completion and submission of the Annual Staffing reports, Org Charts.

* Oversees tracking of Accreditation and Program administration, monitors, tracks and assist with required materials for submission to accreditation agencies.

* Creates and maintains databases related to nursing policies, Medical Center Memorandum, Standing Operating Procedures, Charters.

* Monitors, analyzes, and reports on hiring processes and nurse retention and recommending solutions to issues and problems related to recruitment compliance activities.

* Monitors Nursing Services employee feedback regarding hiring, orientation, and career development processes.

* Oversees outgoing correspondence, proper composition, formatting, and conformity to current VA policies.

* Travels to affiliated schools, Community Based Clinics (CBOC), and other sites to provide outreach and for nurse RR projects, as well as for education and training opportunities/requirements.

* Establishes and maintains positive working relationships with Chief Nurses to oversee budget justifications, resource allocation, budget oversight.

* Works collaboratively with nursing administration, leadership, and Human Resources Management Service to meet resource needs and identify methods for hard to fill positions.

* Assists interdisciplinary team experts in coordinating and conducting interview panels.

* Assists staff to develop, modify and/or update position descriptions to accurately reflect duties and responsibilities of the position to be filled.

* Research best administrative practices that impact nursing process improvement tracking share findings with leadership.

* Develops, reviews and modifies assigned functions and implements policies and procedures in such a way that they are responsive to change.

Work Schedule:

Full-time, Monday - Friday, 8:00 am - 4:30 pm

Telework:
Ad-hoc

Virtual:
This is not a virtual position.

Position Description/PD#:
Administrative Officer/PD019840

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized