Administrative Assistant-HR

About the Role:

The Administrative Assistant-HR plays a crucial role in supporting the Human Resources department by ensuring smooth administrative operations. This position is responsible for managing various HR functions, including recruitment, on-boarding, and employee record maintenance. The ideal candidate will facilitate communication between HR and other departments, ensuring that all personnel-related inquiries are addressed promptly. Additionally, the role involves new hire recruitment, interviewing, on-boarding and communication of various HR related items.

Ultimately, the Administrative Assistant-HR contributes to the overall efficiency and effectiveness of the HR team, enabling them to focus on improving communication to drive organizational success.

Minimum Qualifications:

• High school diploma or equivalent, along with previous HR experience preferred.
• Proven experience as an administrative assistant or in a similar role, preferably within an HR department.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

Preferred Qualifications:

• Familiarity with HR software and applicant tracking systems. ADP experience preferred.
• Preferred Experience in employee on-boarding and training coordination.
• Some Knowledge of labor laws and regulations relevant to HR practices.

Responsibilities:

• Assist in the recruitment process by reviewing job openings, screening resumes, scheduling interviews, conducting interviews.
• Maintain and update employee records, ensuring compliance with company policies and legal requirements.
• Assist on-boarding processes for new hires, including orientation sessions and required documentation for legal and compliance
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely manner via phone and/or email
• Intake and organization of leave requests and forward to appropriate contacts.
• Process required documents for jury duty, bereavement, new hires. This includes validation of submitted documents to ensure they are not fraudulent.

Skills:

The required skills for this position include strong organizational abilities, which are essential for managing various HR tasks and maintaining accurate employee records. Effective communication skills are vital, as the Administrative Assistant-HR will interact with employees and management to address inquiries and facilitate processes. Attention to detail is crucial when handling sensitive information and ensuring compliance with HR policies. Preferred skills, such as familiarity with HR software, enhance the candidate's ability to streamline administrative tasks and improve efficiency.

Overall, a combination of these skills will enable the Administrative Assistant-HR to contribute positively to the HR team's objectives and the organization's success.

Monday through Friday 8:00 AM to 5:00 PM. You may be required to work a Saturday or Sunday every other week with a to be determined day off during the week.