Staffing Specialist

Position: STAFFING SPECIALIST
Staffing Specialist

Job Description

Purpose:

Responsible for ensuring employment of qualified certified and non-certified staff. Actively participates in the recruitment and onboarding processes for certified and non-certified staff.

Reports to:

Director of Talent Acquisition

Primary

Job Responsibilities:

Recruitment:

* Posts staff vacancies in applicant tracking system.

* Maintains communication with hiring managers throughout the recruitment cycle.

* Conducts prescreen interviews to create applicant pools.

* Conducts employment verifications for those recommended for hire.

* Reviews background checks, drug screenings and medical results to ensure compliance with policy.

* Completes and sends offer letters to new staff members.

* Monitors progress of each new staff member throughout the onboarding process.

* Follows up with new hires as needed to ensure timely completion of the pre-hire documentation process.

* Coordinates onboarding process for new District Leadership staff prior to Board approval.

* Processes preliminary info for District Leadership prior to Board approval/confidential

* Coordinates and/or participates in local career fairs to attract quality talent for the district.

Orientation/Onboarding:

* Schedules candidates for orientation/onboarding.

* Assists with and facilitates portions of weekly orientation/onboarding sessions.

* Verifies direct deposit, I-9 and supporting documents, and tax documents.

* Enters confidential data for I-9 E-Verification.

* Submits technology ticket requests timely for new devices.

* Maintains and updates the new employee checklist throughout the hiring process.

* Enters employee information into systems such as Sylogist and HRMS with accuracy

* Updates employee information on district lineups and ensures information is accurate

* Verifies and enters budget code into Sylogist

* Communicates with technology team through tech tickets to add/update information for employees

* Complete longevity forms and provides permission to work document

* Informs RSS teams of new hire information

* Conducts 90-day check-ins with new hires.

Staff Movement:

* Processes new hires/transfers/resignations/changes for certified and non-certified staff in staff lineups and the HRMS.

* Enters and maintains accurate records in HRMS.

* Enters/processes demographic and salary information for classified staff members in Sylogist.

Miscellaneous:

* Maintains strict confidentiality of all personnel matters.

* Serves as backup for other staffing specialists.

* Performs other duties as assigned.

Qualifications:

* Associate degree preferred in related field and two years recruitment/staffing/HR experience; or any like combination of education and experience.

* Two+ years experience working with HR systems and procedures strongly preferred

* Professional written and verbal communication skills

* Strong initiative and ability to anticipate issues proactively.

* Ability to succeed in a fast-paced environment.

* Ability to work and solve problems independently as well as part of a team

* Excellent computer skills to include Microsoft Office products

* Professional and strong verbal and written communication skills, and interpersonal skills

* Proven track record of reliability and responsibility.

* Detail oriented with strong organizational and administrative skills.

* Discreet, able to handle confidential and proprietary information appropriately.

* Basic knowledge of educator licensing is a plus

Physical Requirements:

* Requires the occasional exertion of up to 10 pounds of force

* Regularly requires sitting, speaking, or hearing, using hands to handle repetitive motions

* Occasionally requires standing, walking, stooping, kneeling, crouching, pushing, or pulling and lifting

* Requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities

* Ability to work in a moderately noisy location (e.g. business office, light traffic)

Term of Employment: 12 months

Salary: TBD