Accounts Payable Specialist

SUMMARY

This position manages the processing of all invoices and play an essential part in maintaining the accuracy of our financial records. Help ensure that all payments are completed quickly and precisely, supporting our organization’s financial health and success.

• Review and process incoming invoices and requests for payment promptly and accurately.
• Maintain and reconcile the accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Analyze invoices and expense reports for accuracy and eligibility for payment.
• Ensure correct approval, sorting, coding, and 3‑way matching of invoices/receipts.
• Liaise with internal departments and external vendors to resolve invoice discrepancies or payment issues.
• Prepare and process electronic transfers and payments.
• Prepare and perform check runs.
• Monitor accounts to ensure payments are up to date.
• Assist with month‑end closing procedures, including preparation of monthly account reconciliations and financial reporting.
• Maintain historical records by filing documents electronically.
• Protect the organization’s value by keeping information confidential.
• Update job knowledge by participating in educational opportunities.
• Assist with implementing and maintaining internal financial controls and procedures.

Responsible and required to notify management about actual or potential food safety issues; and empowered to act to resolve food safety issues within their scope of work. If this position is vacant for any significant period of time the obligation for completion of all food safety and quality related tasks will become the responsibility of the direct manager or a qualified designee.

Works on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations. Serves as a liaison with internal and/or external contacts. Solid understanding of accounting standards and regulations and precise data entry skills. Strong organizational abilities to manage high transaction volumes. Effective communication, attention to detail, and maintaining confidentiality are crucial.

Experience with electronic banking systems, accounts payable automation, and basic tax principles preferred with a commitment to ongoing education in finance‑related areas.

The ability to work effectively in a Microsoft Windows environment (Word, Excel, PowerPoint, Outlook, and internal software programs), with advanced presentation skills and the ability to create and maintain spreadsheets. Proficiency in accounting software (e.g., SAP, Quick Books, Microsoft Dynamics, ORACLE). Knowledge of accounts payable principles, general ledger system and procedures, financial charts of accounts, and familiarity with ERP systems.

Must have a Bachelor’s degree or be currently enrolled in a Bachelor’s degree program in Accounting, Finance, or Business Administration or related field and have two years of accounts payable or general accounting experience.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle and feel objects, tools, and controls. The employee is frequently required to stand, walk, bend, and reach with hands and arms.
• The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

• Entry level

• Full‑time

• Accounting/Auditing and Finance

• Food and Beverage Services

Medical insurance

Vision insurance

401(k)