Accounting Specialist

Job Summary

Under the direction of the Controller and Assistant Controller, the Accounting Specialist supports the Accounting Department by providing Accounts Payable, Accounts Receivable, and general accounting services for Housing Connect.

Essential Duties & Responsibilities

Accounts Payable

* Review purchase orders for proper A/P coding, including account string and effective dates

* Encode invoices and process data entry for Accounts Payable

* Research, resolve, and communicate A/P issues

* Print and process A/P checks and ACH payments

* Maintain A/P files, report binders, and W-9 forms

* Handle and reconcile petty cash

* Verify proper authorization prior to payment processing

* Process and print 1099 miscellaneous tax forms and resolve vendor inquiries

* Process stop payments and void checks

* Compile, sort, and file invoices and checks

* Encode, enter, and pay utilities; confirm unit vacancy and utility liability

* Advise Property Management and Accounts Receivable on tenant chargebacks

* Track, record, and monitor utility consumption

* Organize, file, and request W-9 documentation

* Follow accounting policies and procedures to ensure internal controls

* Track, process, and file purchasing card backups; train employees on the online purchasing card system

* Support accounting personnel

* Provide excellent customer service to employees needing accounting assistance

* Respond to landlord payment inquiries and assist with access to online systems

* Create and post journal entries with supporting documentation

* Maintain detailed vendor files (bids, POs, invoices, check copies, ACH remittances)

* Maintain manual document filing system with transition to electronic document management

Accounts Receivable

* Collect rent payments from mail and Property Managers

* Calculate and file rent deposits

* Post rent to tenant accounts in the accounting system

* Deliver deposits to the bank

* Research, resolve, and communicate A/R issues

Minimum Requirements

* Minimum of 2 years related work experience

* High School Diploma required;
Associate Degree in Accounting preferred

* Valid Driver's License

* Ability to work effectively as a team member

* Strong interpersonal and communication skills

Knowledge Of

* Computerized accounting systems

* Spreadsheets

* Accounts Payable and Accounts Receivable processes

Ability To

* Perform ten-key by touch

* Work under time pressures and deadlines

* Maintain professionalism in manner and appearance

* Manage large volumes of work

* Maintain strong attention to detail