Accounts Payable Specialist

General Purpose The Accounts Payable (AP) Specialist is responsible for a variety of accounts payable and customer service responsibilities and duties depending on their specific AP team. The AP Specialist must be detail oriented, accurate, organized, and able to work in a fast-paced environment. This position reports to an AP Supervisor.

Essential Duties Enter and/or upload invoices into the accounting software

Review invoices and ensure proper coding and documentation

Maintain accurate vendor profiles in the accounting software

Reconcile vendor statements, research and correct discrepancies

Work closely with vendors and respond to inquiries

Ensure complete and accurate files and documentation in accordance with company policy and accepted accounting practices

Preserve confidentiality pertaining to HIPPA and insider information

Produce AP reports as requested

Prepare and provide energy benchmarking data/reports as requested

Provide supporting documentation for audits

Assist with month end closing

Support 1099 preparation and correction

Provide support to facilities and other PACS departments

Identify and implement process improvements and efficiencies under the direction of supervisor

Assist with and attend meetings

Assist with utility account conversions

Answer phones

Process mail Manage tickets, emails, and internal communications

Work with third-party providers

Perform other duties as assigned

Supervisory Requirements This position doesn't have any supervisory responsibilities.

Qualification

Education and/or Experience High School Diploma or equivalent

Accounts payable knowledge

General accounting procedures knowledge relevant accounting software experience

Data entry experience

Skills:

Ability to read, analyze, and interpret accounts payable procedures and policies. Ability to write business correspondence and effectively present information and respond to questions from vendors, employees, and managers.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Concrete variables, Ability to interpret a variety variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds and have ability to use a desktop or laptop computer for prolonged periods. While performing the duties of this job, the employee is regularly required to sit, stand, walk and talk, read or hear. Frequent use of all office related equipment to include copier/scanner/fax. telephone, and calculator.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Pay Range: $22.00 - $25.00

PACS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

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