Office Assistant

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Details

Open Date 12/08/2025

Requisition Number PRN
16592N Job Title Office Assistant Working Title Office Assistant (work study) Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

Hours must be worked between Monday - Friday, 8:30am-5pm. We are able to schedule in order to accommodate your classes.

Is this a work study job? Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $11.54 - $15.00 Close Date 03/08/2026 Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office assistant for the English Department greets and assists visitors in person or over the telephone, assists faculty, and staff, and provides general office support.

Responsibilities

* Serve at front desk as face of the department. Represent the department in a professional and welcoming manner, greet visitors, and handle requests.

* Maintain the office space, including break areas and student lounge. Oversee office supplies and needs. Keep the kitchen and lounge areas stocked.

* Manage department social media. Collaborate with faculty, staff, students, and College of Humanities social media facilitators to promote events, news, and highlights.

* Assist staff and faculty in scheduling, organizing, and promoting department events.

* Keep schedules for classes, department meetings, and events. Help schedule rooms.

* Assist in office organization, including the upkeep of faculty and student mailboxes and department announcement spaces. Ensure daily collection and distribution of mail.

* Answer or forward any questions related to registration, courses, faculty information, graduate admissions, advising appointments, etc.

* Assist faculty and staff with copy and scanning needs. Oversee the maintenance of the copier and copy room.

* Work with staff to assist in their assignments. Direct students to appropriate staff.

* Be willing to expand this role and take on new responsibilities to include, but not to be limited to, minor accounting-related activities.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Preferences

* Strong writing skills

* Ability to relay complex information to a variety of people while maintaining excellent customer service

* Ability to work both independently and as part of a team

* Experience with Adobe Products and Microsoft Office. Social media creation and editing a plus

* Creative problem-solving skills

* Sound judgment in handling sensitive and confidential information

* Familiarity with University of Utah policies, procedures, and systems a plus

Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

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