Administrative Assistants

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Announcement

Details

Open Date 02/17/2026

Requisition Number PRN
44295B Job Title Administrative Assistants Working Title Administrative Assistants Career Progression Track S00 Track Level S4 - Highly Skilled, S3 - Skilled FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

9:00 am - 5:00 pm

VP Area U of U Health - Academics Department 01640 - GLOBAL HEALTH Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000-$58,450 Close Date 03/17/2026 Priority Review Date (Note - Posting may close at any time)

Job Summary

Administrative Assistant

Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to a sizable specific program or multiple program functions of assigned department's internal and external customer service, human resource and accounting operations pertaining to areas including (but not limited to) academic, research, health sciences, and community outreach. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Job Duties:

Office communications
- The PM/OGH Ad must create and maintain communication outlets:

* Website. Redevelop, develop and renew content and update information.

* Linked In page management.

* Assist if necessary in Newsletter Development

Agreements management
- Supports the OGH Director to develop MOUs by:

* Coordinating with OGC to vet agreements

* Receive office of foreign influence approvals

* Secure signatures of external and internal parties

* Maintain records and distributes copies to interested parties including OGE

Foreign and external visitors
- Organizes and plans travel activities for visitors.

Activities include:

* Travel arrangements - tickets and hotel

* Agenda development

* Coordinate meetings with U of U faculty and staff

* Coordinate presentations and grand rounds

Travel planning for Director and employees:

* Tickets and hotels arrangements

* Visas procurement

* Arrange meeting

* Process travel expenses

* Travel Reports

Meetings organization and documentation
- Assist in organizing activities for the monthly Global Health Council and manage the weekly

OGH Traffic meeting.

Activities include:

* Meeting minutes taking and distribution

* Present as required

* Office Supplies

Office files management
- Includes physical and electronic cataloging and filing:

* Accounting related activities

* Purchase processing and documenting

* P-Card and T-Card reports submission and documentation management

Assist in organization of local/International events:

* Coordinate participants

* Secure location

* Procure refreshments

Management of the OGH interns:

* Organization of interviews

* Communication with the recruitment organization

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, III:
Requires 3+ years of related experience.

Administrative Assistants, IV:
Requires 5+ years of related experience.

Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate…