Project Assistant

About Us

At Okland, we exist to create remarkable experiences — not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we’ve worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.

At Okland, we exist to create remarkable experiences — not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we’ve worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.

We’re a commercial general contractor and construction management company with more than 1,200 team members and a track record of delivering some of the most complex and high-profile projects in the country— from semiconductor and healthcare facilities to professional sports venues and high-end hospitality.

Founded in 1918 in Salt Lake City, we’ve grown steadily for over a century— now with offices in Utah, Arizona, and Idaho—and we’re entering one of the most exciting chapters in our company’s history. We’re building more than projects. We’re building careers, capabilities, and momentum for the future. And we’re looking for passionate, driven people who want to be part of it.

The Project Assistant plays a key role in supporting day-to-day operations through administrative support, calendar management, project coordination, and professional communication. This position is intentionally designed for someone with long-term aspirations in construction operations, serving as a developmental steppingstone along the Project Engineer (PE) to Project Manager (PM) career path. Ideal candidates are driven, adaptable self-starters who are eager to learn the construction process from the ground up, gain field exposure, and take on increasing responsibility over time—viewing this role not as a long-term office position, but as a launchpad toward future leadership on the project team.

• Greets guests and staff with professionalism, providing directions and notifying appropriate personnel upon arrival.
• Answers and routes incoming calls to the appropriate team members.
• Manages meeting room scheduling and setup as needed.
• Handles all incoming and outgoing mail and packages, including coordination with carriers such as USPS, Fed Ex, and UPS; maintains adequate shipping supplies.
• Coordinates refreshments, catering, and lunch orders for meetings upon request.
• Maintains cleanliness and stock levels in kitchen areas, including beverage refrigerators and water stations.
• Supports departmental efficiency by completing various administrative tasks as assigned.
• Always ensures a professional and welcoming front office environment.
• Maintains regular, timely, and dependable attendance.
• Performs additional duties and responsibilities as assigned.

• High school diploma or equivalent.
• Minimum 2 years of experience in a receptionist, administrative, or customer-facing role—or an equivalent combination of education and experience.
• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Teams, and common web browsers.
• Bilingual – Spanish preffered.
• Familiarity with managing shared calendars and coordinating conference room schedules.
• Strong customer service skills with a friendly, professional demeanor.
• Excellent multitasking abilities, with strong attention to detail and time management.
• Self-motivated and able to work independently with minimal supervision.

• Award winning culture – consistently recognized by Best Places to Work in Arizona, Utah, and Idaho
• Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match
• Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance;…