Program Specialist II,OACC Job Salt Lake City area,Utah USA,Administrative/Clerical

Job Summary

The Office of Academic Culture and Community in the University of Utah School of Medicine is seeking a Program Specialist II who will support administrative operations, program coordination, and professional development initiatives across the academic community.

We are looking for an enthusiastic and organized person who is interested in the planning and execution of events and activities in service of our mission: to create a welcoming and respectful environment in academic medicine for people from all backgrounds, actively recruit and fully foster the development of a workforce that reflects our communities.

The Program Specialist supports the design, coordination, and implementation of professional development programming that strengthens leadership capacity, workforce development, academic engagement, and community building.

Through strong administrative management and program coordination, this role helps ensure that professional development opportunities are accessible, well-organized, and aligned with the Spencer Fox Eccles School of Medicine’s strategic priorities.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu. The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Design and implement one or more programs for the university that carry out the organization’s mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s).

May manage special events that publicize the organization and its programs to the community. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Job Code: P23712

Grade: P14

Oversees day-to-day administrative operations of the office, including documentation of standard operating procedures, calendar management, meeting coordination, correspondence, purchasing, process payment request, financial tracking, travel reimbursements, and maintaining organized program records.

Supports the logistical and scheduling aspects of programs including scheduling appointments, room reservations, and ordering food and supplies for activities.

Participating in program meetings, transcribing minutes, responding to phone calls, and email correspondence. Distribute minutes to OACC staff.

Coordinate arrangements for invited speakers including travel, hotel, meeting space, honorariums, and schedule.

Track expenses and ensure all supporting financial documents are accurately completed and that information is entered into the financial database in a timely manner.

Monitors the office email account and ensures timely responses or follow up as appropriate.

Assist with the development and coordination of community-building and academic community engagement initiatives that promote collaboration, foster belonging, and professional growth.

Support the planning, coordination, and implementation of professional development and engagement opportunities that enhance leadership growth and academic connection.

Assists with building and maintaining relationships with other departments and external partners to support collaboration and program effectiveness and strengthen connections across the academic community and broader community partners.

Develops and implements program goals and objectives.

Coordinates and supports programming and engagement activities related to leadership initiatives, retreats, committees, and professional association sponsor ships, recruitment activities, orientation programming,…


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Program Specialist II, OACC