Office Administrator

Details

Open Date 01/22/2026

Requisition Number PRN
44078B

Job Title Office Administrators

Working Title Office Administrator

Career Progression Track P00

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00196 - Health & Kinesiology

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 45, DOE

Close Date 04/22/2026

Priority Review Date (Note - Posting may close at any time)



Job Summary

Handles administrative matters relating to the total functioning of an academic or administrative unit.

Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records.

Responsibilities

• Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology.
• Helps maintain employment record management system.
• Submits, reviews and evaluates personnel action forms.
• Makes budgetary recommendations and adjustments.
• Writes and edits program related publications and promotional or educational materials.
• Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
• May develop departmental procedures as needed.
• Other department tasks as assigned.

Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials.

Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university’s automated systems.



Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and…