Administrative Assistant

Job Description Summary

The Administrative Assistant will report to the platform Director, R&D, MDS‑SLC while also providing support to the MDS‑SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgment, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.

We are the makers of possible. BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of Med Tech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us.

• Administrative support
• Provide comprehensive administrative support to enhance organizational efficiency.
• Support the R&D Director with calendar management, including coordination with internal and external stakeholders.
• Independently organize agendas, meetings, and logistical arrangements for on‑site and global engagements.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare and process travel expenses and reimbursements promptly.
• Process purchase orders (POs).
• Manage legal agreements (e.g., CDAs, Statements of Work, Master Service Agreements).
• Manage contracts and legal agreements with healthcare organizations and health care professionals.
• Build and maintain effective working relationships within the Salt Lake City site and across global teams.
• Collaborate with administrative assistants across the organization to manage complex scheduling demands.
• Create high‑quality PowerPoint presentations for R&D updates and meetings.
• Demonstrate a strong service mindset to support the R&D Director in driving efficiency and effectiveness.

Education & Experience

• Minimum of 5+ years of experience as an Administrative Assistant supporting multiple leaders in a fast‑paced, matrixed, multicultural environment; corporate experience preferred.
• High school diploma required; bachelor’s degree strongly preferred.

• Advanced proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook); ability to create and edit presentations including animations, charts, and proofreading.
• Proficiency with SAP, Workday, and Concur.
• Ability to manage a high‑volume workload, complex calendars, and frequent travel arrangements.
• Excellent interpersonal and communication skills, with experience supporting senior management and diverse internal/external partners.
• Collaborative team player with the ability to build positive working relationships at all levels.
• Self‑motivated, enthusiastic, and confident, with strong initiative and professional presence.
• Strong sense of urgency, follow‑through, and ability to prioritize in a fast‑paced environment.
• High integrity, discretion, and ability to handle confidential information.
• Strong judgment in determining priority items, escalating issues, and routing matters appropriately.
• Ability to anticipate needs, be resourceful, and effectively utilize available tools and resources.
• Exceptional attention to detail, accuracy, and formatting.
• Demonstrated ability to assume greater responsibilities as needed.

• Customer Focus
• Ethical Conduct
• Accountability & Results-Orientation
• Adaptive & Resilient
• Action Oriented
• Business Acumen
• Process Effectiveness
• Dealing with ambiguity
• Relationship Management
• Cultural awareness

At BD, we prioritize on‑site collaboration because we believe it fosters creativity, innovation, and effective problem‑solving, which are essential in the fast‑paced healthcare industry. For most roles, we require a minimum of 4 days of in‑office presence per week to maintain our culture of…