Administrative Manager

Overview

Open Date: 03/11/2026

Requisition Number: PRN
44459B

Job Title:

Manager, Administrative

Working Title:

Administrative Manager

Career Progression Track: E

Track Level:

FLSA Code:
Administrative

Patient Sensitive Job Code?:
No

Standard Hours per Week: 40

Full Time or Part Time?:
Full Time

Shift: Day

Work Schedule Summary

VP Area:
Academic Affairs

Department: 02442 - IVORY INNOVATIONS

Location:

Campus

City:
Salt Lake City, UT

Type of Recruitment:
External Posting

Pay Rate Range: $50,000-$70,000

Close Date: 03/18/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

About Ivory Innovations:

Ivory Innovations is both an operating foundation and an academic center based at the University of Utah’s David Eccles School of Business. Our mission is to catalyze high-impact innovations in housing affordability. We bridge research and industry, support and fund breakthrough ideas, engage students nationwide, and directly implement housing solutions through our development work in Utah.

About the Role:

Ivory Innovations is seeking a highly organized, proactive, and detail-oriented Program & Operations Coordinator to support our growing team. This role is ideal for someone who enjoys keeping operations running smoothly, coordinating logistics, and supporting leadership and programs behind the scenes. The position will help manage day-to-day administrative operations while supporting key Ivory Innovations programs, including the Ivory Prize, Hack-A-House, and our student engagement initiatives.

• Key Responsibilities
  • Administrative and Team Support
  • Coordinate calendars and scheduling for team members, including meetings with partners, judges, speakers, and stakeholders
  • Provide administrative support to leadership and staff, including meeting preparation, note-taking, and follow-ups
  • Track and coordinate recurring meetings, deadlines, and logistics across team workflows
  • Maintain and update contact lists for partners, sponsors, speakers, judges, alumni, and student participants
• Program and Student Engagement Support
  • Help coordinate logistics for the Ivory Prize, Hack-A-House and other Ivory Innovations programs
  • Support student-facing initiatives including the Student Associate program, fellowships, and related engagement activities
  • Coordinate onboarding and logistics for student associates and fellows, including scheduling meetings and managing program materials
  • Assist with scheduling guest speakers, meetings, and program sessions as needed
• Events and Convenings
  • Support planning and logistics for small convenings, workshops, and external events hosted by Ivory Innovations
  • Coordinate RSVPs, catering, materials, and day-of logistics for program events
  • Assist with preparation of materials and logistics for meetings, presentations, and convenings
• Office Operations
  • Support day-to-day office coordination, including supplies, shared documents, and process upkeep
  • Assist with basic administrative processes related to hiring, onboarding, and payroll coordination for student staff
  • Support ad hoc projects and team needs as they arise

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously:
Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously:
Sitting, hearing, listening, talking.

Often:
Repetitive hand motion (such as typing), walking.

Seldom:
Bending, reaching overhead.

• Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience).
• Four years of progressively more responsible management experience.
• Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.
• Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.
• Completion of…