Administrative Assistant; Project Site

About Us

At Okland, we exist to create remarkable experiences — not just through the projects we deliver, but in the way we show up for our clients, partners, and each other every day. We believe that how we build is just as important as what we build, and our purpose is rooted in people. Whether it's a trusted partner we’ve worked with for decades or a new team member stepping onto their first jobsite, we approach every relationship with care, clarity, and commitment.

The Project Assistant plays a key role in supporting day‑to‑day operations through administrative support, calendar management, project coordination, and professional communication. Ideal candidates are driven, adaptable self‑starters who are eager to learn the construction process from the ground up, gain field exposure, and take on increasing responsibility over time.

• Greets guests and staff with professionalism, providing directions and notifying appropriate personnel upon arrival.
• Answers and routes incoming calls to the appropriate team members.
• Manages meeting room scheduling and setup as needed.
• Handles all incoming and outgoing mail and packages, including coordination with carriers such as USPS, Fed Ex, and UPS; maintains adequate shipping supplies.
• Coordinates refreshments, catering, and lunch orders for meetings upon request.
• Maintains cleanliness and stock levels in kitchen areas, including beverage refrigerators and water stations.
• Supports departmental efficiency by completing various administrative tasks as assigned.
• Always ensures a professional and welcoming front office environment.
• Maintains regular, timely, and dependable attendance.
• Performs additional duties and responsibilities as assigned.

• High school diploma or equivalent.
• Minimum 2 years of experience in a receptionist, administrative, or customer‑facing role—or an equivalent combination of education and experience.
• Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Teams, and common web browsers.
• Bilingual – Spanish preferred.
• Familiarity with managing shared calendars and coordinating conference room schedules.
• Strong customer service skills with a friendly, professional demeanor.
• Excellent multitasking abilities, with strong attention to detail and time management.
• Self‑motivated and able to work independently with minimal supervision.

• Award‑winning culture – consistently recognized by Best Places to Work in Arizona, Utah, and Idaho.
• Competitive pay – weekly paychecks, salary, bonus incentives, 401(k) with employer match.
• Holistic benefits – Medical, Dental, Vision, Life, & Disability Insurance; financial literacy resources, and an Employee Assistant Program including legal and mental health support.
• Perks – tenure awards including pro sports tickets, fitness memberships, travel vouchers, and paid work anniversary sabbaticals.
• Award‑winning work – our projects are consistently honored with recognitions from AIA, ENR, AGC, and more.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel.

The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions.

The noise level in the work environment may range from moderate to loud.

Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate…