P&E Administrative Assistant

Description

Provide support for the PSD sales department. (Full Time Position)

Duties and Responsibilities:

• Must be able and committed to work safely, including daily Tyfoom/TRACK card usage and other actions to contribute to zero-accident, zero-injury company goals
• Tyfoom engagement to be 95% or above
• Accurately prepares and process AVID invoices
• Set up new vendors
• Provides backup for Office Manager as needed
• Provides backup for reserving sales and rental equipment when needed
• Enter sales and delivery dates
• Provide EDR to PSSR for new equipment
• Track rental equipment, MSO’s, titles and sold equipment
• Provide equipment  for rental equipment
• TEPS annual billing
• Open ESC warranty work orders, add contract enrollment fee and invoice
• Working with accounting to make sure special accounting functions are performed and errors are fixed
• Update/ Add project folders
• Save rental information into project folders
• Ordering office supplies, maintain copier/printer supplies and other miscellaneous items.
• Event planning for Power Systems
• Completing all tasks on time and checking to ensure everything is accurate
• Complete O&M documentation
• DBS sales equipment entry
• Lead opportunity scanning
• Assist Project Manager
• CSQ Reservation
• Update DBS serial numbers
• Attaching trailers to rental equipment in DBS
• Complete yearly training

Qualifications:

• Must be able and committed to work adhering to other Wheeler values including integrity, service, stewardship, and people
• Clean driving record, ability to pass a background check, and drug screen(s).
• Knowledge of DBS system and how it works behind the scenes
• Basic accounting knowledge
• Proficient in Adobe and Microsoft suite of products (Outlook, Excel, Word, Power Point)
• Knowledge of Smartsheet
• Time management skills and ability to effectively prioritize tasks to make deadlines
• Great attention to detail
• Excellent documentation and communication skills
• Positive attitude, professional workmanshi

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

41 CFR 60-1.35(c).