Project Coordinator - SLC

We are seeking a highly organized and motivated Project Coordinator to provide administrative and project coordination support for engineering and energy efficiency program teams. This role is ideal for a detail-oriented professional who thrives in a collaborative environment and enjoys managing multiple priorities while supporting operational and project success.

The Project Coordinator will assist with project initiation, planning, execution, monitoring, invoicing, reporting, and project closeout activities. This role will support project documentation, customer communication, scheduling, financial tracking, and administrative coordination. The ideal candidate is organized, proactive, customer service focused, and capable of handling confidential information with professionalism.

• Support Project Managers through all stages of the project lifecycle, including project initiation, planning, execution, monitoring and control, invoicing, and project closeout.
• Provide administrative and project coordination support for engineering and energy efficiency program teams.
• Maintain and organize project documentation, records, and project-related materials.
• Assist with assigning project numbers and updating project tracking systems.
• Develop, maintain, and update project schedules, reports, status updates, and workflow tracking documents.
• Coordinate communication between internal teams, leadership, and customers.
• Support engineering and program teams with reporting, invoicing, documentation, and administrative tasks.
• Assist with tracking project deliverables, reporting requirements, deadlines, and customer requests.
• Support project invoicing, budget tracking, and financial forecasting activities.
• Help ensure project management processes, procedures, and documentation standards are followed consistently.
• Collaborate with Operations leadership to improve and develop project coordination processes and workflows.
• Maintain confidentiality while handling customer, project, and financial information.
• Support meeting coordination, scheduling, and follow-up communication.
• Perform other duties as needed.

• Bachelor’s degree in Business Administration or a related field preferred, or equivalent relevant experience.
• Typically 2–5 years of project coordination, administrative, or operational support experience.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to work independently and manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Experience with project tracking systems, databases, or Vantagepoint is a plus.
• Strong writing, proofreading, and document formatting skills.
• Ability to assist with project reporting, presentations, and financial coordination activities.
• Ability to learn quickly, follow established processes, and adapt in a fast-paced environment.
• Experience with Salesforce, Vantagepoint, or other project/customer management platforms is a plus.
• Experience with invoicing, budgeting, or project financial tracking is a plus.

This position offers an hourly range of $32-$35 an hour. The final rate offer will be based on the selected candidate’s skills, and relevant experience.

The pay range for this role is:

32 - 35 USD per hour (Salt Lake City Office)