PS Administrative Assistant
Job in
Salt Lake City, Salt Lake County, Utah, 84101, USA
Listed on 2026-07-05
Listing for:
University of Utah
Full Time, Part Time
position Listed on 2026-07-05
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator, Medical Receptionist
Job Description & How to Apply Below
Announcement
Details
Open Date 06/30/2026
Requisition Number PRN
45521B Job Title PS Administrative Assistant Working Title PS Administrative Assistant Career Progression Track D Track Level FLSA Code Nonexempt Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday-Friday 8AM-5PM
VP Area U of U Health
- Academics Department 00268 - Neurosurgery Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.19 to 26.73 Close Date 09/30/2026 Priority Review Date (Note
- Posting may close at any time) 07/06/2026
Job Summary
Provides complex administrative support to faculty within the Department of Neurosurgery at the University of Utah in Salt Lake City, Utah.
Responsibilities
Job Functions
* Provides administrative support to department faculty by scheduling appointments, coordinating meetings, conferences, and maintaining and ordering office supplies.
* Maintains budget records, such as reconciling accounts and preparing expenditure statements.
* Collects, organizes and analyzes data for specialized reports.
* Collaborates with clinic staff in ensuring patient needs are met including answering phone calls from patients and/or referring providers and then taking messages or forwarding calls to the appropriate person.
* Recording and maintaining certain activities into the electronic medical record system, Epic.
* Coordinates the collection and preparation of reports such as call schedules.
Coordinates travel and submits reimbursements
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously:
Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously:
Sitting, hearing, listening, talking.
Often:
Repetitive hand motion (such as typing), walking.
Seldom:
Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.
Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in…
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