Administrative Assistant

Responsibilities

• Participate in meetings, preparing documents, reports, charts and graphs.
• Maintain and update calendars, including scheduling and coordinating meetings, and managing email.
• Proactively anticipate future needs and make recommendations.
• Assist project teams by coordinating project details and following up on pending needs to ensure deadlines are met.
• Perform research, analyze information, and make recommendations based on findings.
• Compile complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Take meeting minutes and manage meeting documentation.
• Manage email inbox(es) of assigned leader(s) to agreed level.
• Make travel arrangements.
• Present at meetings.
• Support office resiliency operations and response (emergency response).
• Plan, organize, and execute large meetings, conferences, and other events.
• Answer complex telephone and email requests.

• High School Diploma or equivalent.
• 4 years administrative or related experience.
• Comprehensive administrative support working knowledge.
• Key skills include the ability to:
• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update Word documents.
• Provide advanced research, analytical, and data summation support.
• Proactively anticipate needs and think strategically.
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions.
• Problem solve and resolve complex conflict and problems through sound decision making.
• Organize and prioritize work and needs.
• Coordinate projects and events effectively.
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity.
• Train, mentor, and lead the work of others.