Executive Assistant

• The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.
• This position will support our VP Foundation Programmatic Giving.
• Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.
• Provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support.
• Creates and modifies reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).

• Demonstrated experience supporting a director, multiple managers or functional area
• Demonstrated ability to work efficiently and effectively without direct supervision
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar
• Demonstrated ability to exercise sound judgement and professional behavior
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure
• Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified

Demonstrates advanced administrative support capabilities, including calendar management, travel coordination, and meeting facilitation, while maintaining confidentiality and professionalism. Proficient in creating reports and presentations, with strong organizational and problem-solving skills to manage multiple priorities effectively.

• Calendar Management
• Travel Coordination
• Meeting Facilitation
• Interpersonal Communication
• Organizational Skills

• Report Creation
• Presentation Development
• Performance Metrics Tracking
• Task Management
• Project Coordination

• Attention to Detail
• Problem-Solving
• Time Management
• Sound Judgement
• Professional Behavior

• Bachelor's Degree

• Administrative Support
• Executive Assistance
• Confidentiality
• Professionalism

• Remote Meeting Management
• Multimedia Management