Office Administrator III

Details

Open Date 07/29/2026

Requisition Number PRN
45763B

Job Title Office Administrators

Working Title Office Administrator III

Career Progression Track P00

Track Level P3 - Career

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday. Some nights and weekends as needed.

VP Area Academic Affairs

Department 00113 - College of Science-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range

Close Date 09/30/2026

Priority Review Date (Note - Posting may close at any time) 08/21/2026

This position provides administrative, communication, and program support for the Department of Geology & Geophysics and the Department of Mining Engineering within the University of Utah’s College of Science. The successful candidate will play a key role in supporting faculty, students, alumni, and departmental initiatives across both academic units.

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.

Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.

Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.

• Provide administrative support for undergraduate academic programs, including course scheduling, Coursedog administration, and coordination with academic advising teams.

• Manage departmental forms, workflows, and related administrative processes, ensuring content remains accurate and up to date.

• Maintain and update department websites, social media platforms, and Linked In presence to promote programs, events, and accomplishments.

• Coordinate and support on-campus events, student activities, recruitment initiatives, and community engagement efforts.

• Serve as the department’s marketing liaison with the College of Science and LAS ,assisting with promotional materials, branding, and communication campaigns.

• Foster and maintain relationships with alumni through outreach, communications, and engagement activities.

• Design, maintain, and update departmental bulletin boards, signage, and informational displays.

• Provide logistical and administrative support for the Distinguished Lecture Series and other special academic events.

• Support student organizations and volunteer initiatives by coordinating activities, communications, and event logistics.

• Provide administrative support for faculty committees including scheduling, agenda preparation, documentation, and follow-up communications.

• Manage departmental listservs…