Administrative Assistants
Job in
Salt Lake City, Salt Lake County, Utah, 84101, USA
Listed on 2026-08-05
Listing for:
University of Utah
Full Time, Part Time
position Listed on 2026-08-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration
Job Description & How to Apply Below
Announcement
Details
Open Date 05/26/2026
Requisition Number PRN
45168B Job Title Administrative Assistants Working Title Administrative Assistant Career Progression Track S00 Track Level S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
weekdays
VP Area U of U Health
- Academics Department 00265 - Cardiothoracic Division Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 20.00 - 33.47 Close Date 08/26/2026 Priority Review Date (Note
- Posting may close at any time)
Job Summary
The CT Surgery Administrative Assistant provides high-level administrative and operational support to the Cardiothoracic Surgery team. This role is responsible for managing physician administrative functions including credentialing, licensure, onboarding, scheduling, travel coordination, compliance tracking, project coordination, financial processing, and departmental operations. The ideal candidate is organized, proactive, detail-oriented, and able to thrive in a fast-paced healthcare environment.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Essential Duties and Responsibilities
Administrative & Operational Support
* Provide comprehensive administrative support to CT surgeons and department leadership
* Manage calendars, coordinate appointments, and schedule internal and external meetings
* Prepare meeting agendas, presentations, reports, spreadsheets, and correspondence
* Serve as a liaison between physicians, hospital departments, vendors, and external organizations
* Maintain confidential physician and employee records in compliance with HIPAA and organizational policies
Project Management & Reporting
* Assist with departmental projects, operational initiatives, and workflow improvement efforts
* Track project timelines, deliverables, and action items to ensure timely completion
* Create, maintain, and analyze spreadsheets, databases, and tracking tools for physician schedules, credentialing, budgets, inventory, and departmental reporting
* Compile data and prepare reports for leadership meetings, audits, and operational reviews
* Coordinate follow-up on outstanding tasks, renewals, and compliance deadlines
Timecards & Payroll Support
* Process and monitor employee and provider timecards for accuracy and timely submission
* Track PTO, schedule adjustments, overtime, and attendance records
* Coordinate with payroll and leadership to resolve discrepancies
Credentialing, Licensure & Compliance
* Coordinate physician credentialing and recredentialing processes
* Track and maintain medical licenses, DEA registrations, board certifications, CME requirements, and other compliance documentation
* Ensure all provider credentials remain current and compliant with hospital, state, and federal regulations
* Maintain provider enrollment and hospital privilege documentation
Financial & Invoice Management
* Process invoices, reimbursements, expense reports, and departmental purchases
* Monitor memberships, subscriptions, and renewal deadlines
* Assist with budget tracking and expense documentation
* Coordinate physician reimbursement requests and supporting documentation
CME & Professional Membership Support
* Maintain Continuing Medical Education (CME) accounts and track CME balances and deadlines
* Coordinate conference registrations, educational travel, and related reimbursements
* Manage professional memberships, subscriptions, and renewals
Travel Coordination
* Arrange physician and staff travel accommodations including flights, hotels, transportation, and itineraries
* Prepare travel reimbursements and maintain accurate travel expense records
Onboarding & Offboarding
* Coordinate onboarding activities for new providers and staff including orientation schedules, badge requests, EMR access, office setup, and required documentation
* Facilitate offboarding processes including account termination, equipment return, and exit coordination
* Coordinate parking permits, s, and facility access requests
IT & Inventory Coordination
* Maintain IT equipment inventory including laptops, phones, monitors, and related technology
* Coordinate equipment requests, replacements, and troubleshooting with IT departments
* Track office and departmental supply inventory
Scheduling & Calendar Management
* Coordinate provider schedules, meetings, conferences, and departmental events
* Manage complex calendars and scheduling conflicts
* Assist with operating room and clinic scheduling coordination as needed
Records & Compliance Management
* Maintain accurate databases, spreadsheets, and departmental records
* Support audits, accreditation reviews, and compliance reporting activities
* Ensure…
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×