Administrative Assistants

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Details

Open Date 05/18/2026

Requisition Number PRN
45087B Job Title Administrative Assistants Working Title Administrative Assistants Career Progression Track S00 Track Level S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

8am to 5pm

VP Area Academic Affairs Department 00161 - College of Education-Dean Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $9.45 - $33.47 Close Date 08/18/2026 Priority Review Date (Note - Posting may close at any time)

Job Summary

Administrative Assistants

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Administrative Assistants, I

Performs routine tasks as directed and under close supervision.

Requires little to no related experience.

This is an Entry-Level position in the Support track.

Expected Pay Range: $9.45 to $21.69

Administrative Assistants, II

Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Expected Pay Range: $10.92 to $25.06

Administrative Assistants, III

Completes assignments with little supervision. May assist less-experienced team members.

Requires 3+ years of related experience.

This is a Skilled Level position in the Support track.

Expected Pay Range: $12.62 to $28.96

Administrative Assistants, IV

Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.

Requires 5+ years of related experience.

This is a Highly Skilled Level position in the Support track.

Expected Pay Range: $14.59 to $33.47

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I:
Requires little to no related experience.

Administrative Assistants, II:
Requires at least 1 year of related experience.

Administrative Assistants, III:
Requires 3+ years of related experience.

Administrative Assistants, IV:
Requires 5+ years of related experience.

Preferences

* Experience supporting academic departments or faculty leadership

* Experience using enterprise systems such as Interfolio, Astra, CLSS, Course Dog, or similar platforms

* Experience coordinating meetings, events, and faculty searches

* Ability to manage confidential and sensitive information with discretion

* Strong problem-solving, organizational, and multitasking skills

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource Management at  if you have questions regarding the post-retirement rules.

This position may require the successful…