Senior Executive Assistant - 1685

Senior Executive Assistant

The Senior Executive Assistant will collaborate with and provide support for our Chairman/Co-Founder. The ideal candidate will facilitate effective personal and professional time-management; serve as a first point of contact for the Chairman; manage email correspondence and screen phone calls; maintain a checklist and follow-up daily to remind Chairman of outstanding items, prioritize projects and manage deadlines; research, prepare and update necessary documents (agendas, contact lists, spreadsheets) in advance of and after meetings, as required;

maintain confidentiality and highest level of discretion at all times with respect to all personal and business information and knowledge;
Includes Personal Assistant duties; including, but not limited to, running errands, tending to other recurring and or ad-hoc projects that enable the Chairman to focus and balance executive function with daily personal life.

Additional

Job Duties:

• Scheduling, coordination, and management of Chairman's calendar
• Review and prioritize Chairman's email
• Manage expenses and track speaking engagement reimbursements
• Event management and planning
• Coordinate international and domestic speaking engagements
• Manage complex international and domestic travel
• Act as the primary point of contact for internal and external stakeholders, responding to inquiries and directing to appropriate individuals as necessary
• Maintain efficient document retention system
• Completing compliance certification on Comply Sci
• Other related administrative and support duties as required

Desired Experience, Knowledge, and Attributes:

• 8+years of experience in a similar role, with a proven history of supporting C-suite executives and managing complex calendars and travel
• Provide comprehensive administrative support to a senior executive, including scheduling, travel arrangements, expense reporting, and communication management
• Highly organized with outstanding diligence; proven ability to keep the urgent and important in check
• Manage and maintain confidential information and records with a high level of discretion
• Uncompromising work ethic; strong initiative; keen attention to detail; adaptable; personable; professional in dress and appearance
• Good moral character, ethics, honesty, loyalty, and integrity
• Strong interpersonal skills; clear and concise written and verbal communications
• Ability to maintain confidentiality and manage sensitive information with discretion
• Proven ability to work with minimal guidance to solve problems and achieve desirable outcomes