Sales Administrative Assistant

Tocapitalizeonthisincrediblegrowthandtoachieve Visit Salt Lake ’sambitiousvision,we’reseekingaproactiveandenthusiasticindividualtojoinourhighlycollaborative,andhardworkingteam.

The Sales Administrative Assistantprovidesadministrativesupportformultiple Sales Directors /Managers,assistingtheminachievingdepartmentalgoalsofbookingroomnights.

• Assist Directors/Managers with daily administrative tasks and projects.
• Prepare bid proposals and site inspection itineraries.
• Assure that correspondence,formsand bids are completed accurately and professionally within proper deadlines.
• Input, process and update leads, definite bookings, lostbusinessand cancellations.
• Assist the Directors/Managers in responding to inquiries and requests from meeting planners, hospitality partners, staff,leadership and members.
• Research assigned accounts.
• Document sales efforts and keep customer profiles current in Visit Salt Lake’s automated sales software program;
  
  SimpleviewCRM.
• Process all Cvent leads by entering required information into the CRM, ensuring complete andaccuraterecords, andcommunicatethe assigned lead number to the appropriate manageror director.
• Maintainefficient trace and filing systems inSimpleviewCRM.
• Establish and maintain assigned reports and information systems.
• Arrange domestic and international travel, including booking airfare, ground transportation, and accommodations for internal team members and clients.
• Correspond with and manage event leads for groups with projected attendance of 10–149.
• Distribute andmaintainevent leads for groups with projected attendance of 10–149.
• Serve as the primary liaison between
  
  Digideckand Visit Salt Lake.
• Ensure allDigideck
  
  Master Decksremainup-to-date, accurately aligned with Visit Salt Lake’s brand pillars, and consistently reflect organizational standards.
• Oversee user management and team access to Master Decks tomaintaincontent integrity and operational efficiency.
• Other duties as assigned.

Works closely with Visit Salt Lake staff, particularly Meeting, Convention Salesand Sports Sales staff.

Alsoworkswith member hotel staff, Salt Palace Convention Center staff and Mountain America Exposition Center staff on a regular basis. Direct and indirect correspondence with external contacts such as meeting industry professionals, including executive directors, presidents and meeting planners of corporations and national associations.

• 2–4 years of administrative, executive support, or department coordination experience, preferably in hospitality, tourism, marketing, events, or related industries.
• Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook) and Google Workspace.
• Experience with Asana or other task/project management tools is a plus.
• Ability to maintain professionalism and handle confidential information with discretion
• Creative problem solver with a positive, proactive, and self-starting approach.
• Ability to thrive in a fast-paced, team-oriented environment.
• Commitment to providing outstanding internal and external hospitality and service.

• Insurance: medical, dental, vision, life, long-term disability. 401(k) plan, Vacation, Sick, Personal Days, and major holidays PTO.

Visit Salt Lake is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds to apply. Only qualified candidates will be contacted for an interview. We thank all applicants for their interest in joining our team.

Final candidates will be subject to a background and reference check. E/O/E