Hourly Secretary

Hourly Secretary

This position works under the direction of the Construction Services Manager and with the Energy Specialist in the Architecture, Engineering and Construction Department. This position provides secretarial support by opening, sorting, scanning, and electronically filing utility bills. Assists in preparing reports as needed. Attendance, physical presence, and timeliness are required and are essential functions of this position.

Essential Functions:

• Opens, sorts, scans, and records daily utility bills.
• Uses office machines including personal computers, scanner, and 10-key.
• Creates/manipulates files in PDF, Excel, and Word and other similar platforms.
• Responsible in verification of accurate accounting procedures and payments.
• Uploads monthly utility bills into tracking software.

Non
- Essential Functions:

• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Required Education and

Qualifications:

• High school diploma or equivalent.

Required Knowledge and

Skills:

• Working knowledge of computer software programs such as the Microsoft Office Suite programs and the Google Doc platform.
• Strong spreadsheet experience and knowledge.
• Minimum 55 wpm keyboard skill.
• Basic reading, writing, and math skills.
• Strong organizational skills.
• Task oriented and driven for accuracy.

Required Prior

Experience:

• Prior office work and customer service experience preferred.
• Accounting and working with various utility companies also preferred.

Assigned Decision Making:

Makes decisions within guidelines and procedures.

Interactions with Others:

Positive interaction with utility companies, Construction Services Manager, Energy Specialist, and other co-workers.

Supervisory Responsibility:

N/A

Budget Responsibility:

N/A

Working Environment:

General office conditions.

Physical Requirements:

While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.

Must be able to sit/stand for long periods of time.

Note:

The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.