Admin​/Clerical - Executive Assistant II

Temporary Executive Assistant

This position is temporary to cover a 12 week maternity leave. Remote, ideally in Salt Lake City area to help support in-person office meetings as needed. Open to considering a temp that isn't local.

Summary:

Performs complex secretarial work of an administrative nature, including record keeping. Adheres to the company's/department's confidentiality and HIPAA compliance programs.

Essential Functions:

• Composes and types routine memos and correspondence.
• Copies, faxes and routes information as requested.
• Establishes and maintains official documents and records in appropriate files.
• Provides excellent organizational and time management skills; must adhere to and meet all deadlines.
• Responds independently to a broad range of inquiries.
• Keeps Supervisor's calendar up-to-date.
• Makes necessary arrangements to ensure details for meetings are completed.
• Takes shorthand and or speed writing efficiently.
• Participates in outside research, as necessary, for some projects.
• Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive's review and distribution.
• Proofreads and edits materials.
• Provides confidential administrative and clerical support to executive.
• Receives, opens, sorts, reads and prioritizes executive's mail.
• Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans.
• Serves as a receptionist for executive, receiving and screening visitors and telephone calls.
• Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.
• Strong call-screening capabilities in dealing with salespeople and non-essential calls.
• Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft.
• Complies with required workplace safety standards.

Knowledge/Skills/Abilities:

• Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm
• General knowledge of industry related issues particularly Medical Managed care/Medicaid program
• Ability to deal with all levels of staff; must be professional and diplomatic
• Excellent interpersonal, verbal and written communication skills
• Ability to abide by Molina's policies
• Ability to maintain attendance to support required quality and quantity of work
• Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
• Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers

Required

Education:

Associate's Degree of equivalent experience

Required Experience:

2+ years Executive Assistant experience

Additional needs want someone who is a go-getter, experience managing multiple executives. Excellent ability to proactively manage calendars, meeting organization, agenda preparation, slide prep, notes/action items, and support administrative needs. Will be supporting 5 roles:

• Chief Medical Officer
• VP Healthcare Services
• VP, Network Management & Operations
• VP, Quality & Growth
• AVP Provider Network