Operational Assistant - Salt Lake , UT

Job Title: Operational Assistant
Location
: 4455 Atherton Drive Salt Lake City, UT 84123
Duration: 12 Months, Potential Extension/conversion
Pay rate: $23.00/hr. on W2
Shift &

Schedule:

Mon-Fri|8:00AM-5:00PM

The Operational Assistant position will serve in a front facing capacity to customers, employees, and other visitors while maintaining a hand in other vital administrative duties. This position will also provide day to day administrative support for the Human Resources department. The position requires someone who possesses a friendly and outgoing personality, and a strong ability to multi-task.

• Greet and assist corporate visitors (customers, employees, and other visitors) at front desk reception area.
• Provide general administrative duties such as: scanning documents, sorting and dispersing mail.
• Arrange conference calls, meeting logistics, conference room reservations, and training required by department as needed.
• Design and create presentations, reports, and newsletters etc. on behalf of the Plant using various mediums such as PowerPoint and desktop publishing computer software.
• Employee  maintenance (creation, replacement, and access).
• Answering and fielding calls from the front reception to the appropriate parties.
• Role in emergency response process.

• Assist with staffing and communication with various agencies.
• Schedule candidate interviews.
• HRIS data administration.
• Employee on-boarding.
• Responding to employee inquiries.
• Maintain employee files (create new hire files, add documents to existing files, and clean up as necessary).
• Assist HR with new hire orientation by compiling welcome packets, reserving rooms, ordering lunches and coordinating calendars with required parties.
• Assisting/Supporting HR staff with various projects as they arise.
• Process e-Verify and notify HR with any non-matches.
• Assist with the coordination of all employee related activities, such as training, health fairs, general meetings, employee recognition program, holiday and special events, etc.
• Responsible for the maintenance of all employee related bulletin boards to ensure compliance and up to date information.
• Set up employees in timekeeping system.
• Assisting with LMS (Learning Management System) follow-up and assisting employees with any login troubleshooting to the client s portal and payroll system.
• Support and coordination as it relates to established community relationships (setting up community events and partnerships).

• Maintain a high level of confidentiality when dealing with sensitive employee information.
• Completes work with limited degree of supervision.
• Demonstrated capability and knowledge of Microsoft Office (i.e. Excel, Word, Access, Outlook and PowerPoint).
• Strong teamwork, interpersonal, and organizational skills.
• Effective oral and written communication skills.
• High degree of initiative and demonstrated ability to work with frequently changing priorities and a strong attention to detail.
• Ability to be flexible; willing to take assignments within different areas of the company.
• Work on special projects as they arise.

• High School Diploma or equivalent GED required.
• Bachelor s degree with a focus in HR preferred.
• Previous experience as a HR Administrator or Intern preferred.

• This is largely a sedentary role.
• This job operates in a professional office environment and routinely uses standard office equipment.
• While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.