Executive Assistant

You will be the right hand to the owner of a multi-entity business group that includes real estate, client services, and technology. One day you’re coordinating international travel and booking a hard-to-get reservation; the next you’re putting together a first draft of a corporate communication or chasing down a project deliverable. The work is varied and you’ll be close to every decision.

• Manage the owner’s calendar, travel (domestic and international), and meetings
• Monitor inboxes, draft responses, and flag what needs attention
• Book travel, reservations, and appointments; handle personal admin like registrations and rental property logistics
• Track tasks, priorities, and team assignments
• Follow up with staff and vendors on outstanding items and reports
• Keep files, contracts, and renewals organized in One Drive, SharePoint, Teams, and Docu Sign, and make sure licenses and registrations renew on time
• Prepare first drafts of contracts, LOIs, and term sheets from templates
• Review financials and KPIs and call out trends or red flags
• Coordinate across departments and support occasional research and business development work

• 3+ years supporting senior executives, ideally in an entrepreneurial or fast-growing environment
• Organized and reliable, even when deadlines stack up
• Clear, professional writing and communication
• Comfortable in One Drive, SharePoint, Teams, Docu Sign, and Quick Books Online, or quick to pick them up
• Discretion with sensitive business and personal information
• You notice problems and fix them without being asked
• A bachelor’s degree is a plus, but equivalent experience counts just as much

• $65,000 to $75,000 base salary
• 401(k) with company match
• Medical, dental, and vision insurance
• PTO and paid holidays
• Direct mentorship from a serial entrepreneur