Project Administrator

• Source, vet, and coordinate interpreters for conferences, meetings, and events
• Process interpreter timesheets
• Work with the LIS personnel management system
• Go onsite as needed to source interpreters and support the customer
• Recruit, vet, and maintain a steady pipeline of qualified local interpreters
• Monitor, receive, and promptly respond to client tasking via email and other platforms
• Maintain, update, audit, and manage company databases and records systems, including real-time data entry
• Identify the best interpreters for jobs based on language combinations, timing, special client requirements, cost margins, availability, and other considerations
• Provide administrative support to the NYC portfolio, including phone calls, scheduling, creating and reviewing internal business documents and presentations, records management, and filing
• Liaise and coordinate with Finance, Recruiting, HR, and Security departments

• Minimum 1 year of relevant professional project administration/coordination experience
• VERY STRONG computer skills, including but not limited to independent proficiency with MS Office (Outlook, Excel, PowerPoint, Word, Teams, etc.)
• Proven ability to multitask with meticulous attention to detail
• Problem assessment/sensitivity and problem solving within a team environment
• Must be able to pass a background check
• Ability to provide after hour desk support
• Due to clients' contractual requirement, a designated private, secured workspace is required

Demonstrates strong project administration and coordination capabilities, with a focus on sourcing and managing interpreters, maintaining databases, and providing administrative support. Proficient in multitasking and problem-solving within a team environment while ensuring meticulous attention to detail.

• Project Administration
• Interpreter Coordination
• MS Office Proficiency
• Database Management
• Client Communication

• Project Administration
• Interpreter Coordination
• Database Management
• Real-Time Data Entry
• Timesheet Processing

• Multitasking
• Attention to Detail
• Problem Solving
• Team Collaboration

• Interpreter Recruitment
• Client Tasking
• Administrative Support
• Records Management
• Background Check Compliance

• MS Office
• LIS Personnel Management System