Child Care Admin Assistant

Details

Open Date 09/04/2026

Requisition Number PRN
46135B

Job Title Administrative Assistants

Working Title Child Care Admin Assistant

Career Progression Track S00

Track Level S3 - Skilled

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Variable

Work Schedule Summary

Days, occasional nights and weekends

VP Area President

Department 00291 - Student Parent Support Center

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $19.00

Close Date 12/04/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides routine childcare office support. Provides support and assists with the overall administration and development of childcare center operation. May substitute in childcare classrooms when needed. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Essential Functions

• Demonstrate effective communication with professionals, parents, and children
• Demonstrate an ability to work independently but show a willingness to take direction from the supervisor
• Demonstrate a warm, energetic disposition and enjoy working with families and young children (6 weeks to 5 years) and be willing to help out in classrooms as needed
• Reviews and processes child care applications and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures, and federal, state, and local regulations.
• Efficiency and speed of processing is a must.
• Receives, greets and directs visitors to the appropriate person or center.
• May provide child care center orientation and child development information for parents.
• May be asked to work with diaper bank.
• Answers telephones, provides assistance, and directs families to the correct person or office.
• Returns calls and emails in a timely manner.
• Processes and answers parent questions in a timely manner, through phone or email.
• Creates and maintains child files, service agreements, schedules, etc, and helps centers access information.
• Schedules appointments with parents and arranges for tours and orientation meetings
• Answers questions about the organization and associated activities.
• A large portion of the work is completed in Microsoft Word, Excel, EZ Care, and other browser programs, therefore, excellent computer skills are a must.
• Help out in classrooms as needed/instructed.
• Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Other duties as assigned.

Problem solving

• The incumbents in the is position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors.

Comments

Work environment and level of frequency typically required:
Nearly continuously: office environment, occasional: early childhood classroom environment or early childhood kitchen.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Administrative Assistants, III : Requires 3+ years of related experience.

Department-specific

Qualifications:

• High school diploma or equivalency required.
• Customer services experience or equivalency, demonstrated human relation and effective communication skills also required
• One year full-time childcare experience or equivalency (Head Start, preschool, or childcare licensing etc.)
• At least 21 years old Pass a BCI and fingerprint background check
• Willing to obtain first aid training
• Demonstrated skills in Microsoft Office and management software
• Meet physical characteristics needed for the performance of…