Administrative Assistants

40

Full Time

Day

8am to 5pm

Campus

Salt Lake City, UT

$9.45 - $33.47

Administrative Assistants

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

• Performs routine tasks as directed and under close supervision.
• Requires little to no related experience.
• This is an Entry-Level position in the Support track.

• Completes routine tasks under moderate supervision.
• Requires at least 1 year of related experience.
• This is an Intermediate Level position in the Support track.

• Completes assignments with little supervision. May assist less-experienced team members.
• Requires 3+ years of related experience.
• This is a Skilled Level position in the Support track.

• Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.
• Requires 5+ years of related experience.
• This is a Highly Skilled Level position in the Support track.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Administrative Assistants, I:
Requires little to no related experience.

Administrative Assistants, II:
Requires at least 1 year of related experience.

Administrative Assistants, III :
Requires 3+ years of related experience.

Administrative Assistants, IV:
Requires 5+ years of related experience.

• Experience supporting academic departments or faculty leadership
• Experience using enterprise systems such as Interfolio, Astra, CLSS , Course Dog, or similar platforms
• Experience coordinating meetings, events, and faculty searches
• Ability to manage confidential and sensitive information with discretion
• Strong problem-solving, organizational, and multitasking skills

Type Benefited Staff

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they…