Executive Assistant

About Cyclo Kinetics

Cyclo Kinetics is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications.

Cyclo Kinetics is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications.

We are a team of engineers, scientists, and operators driven by performance, innovation, and national security impact, focused on building scalable, domestic energy solutions that power the future of propulsion.

Cyclo Kinetic sis based in Salt Lake City, Utah.

We're looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If this describes you, come join our team today and contribute to the success of our organization!

The Executive Assistant (EA) provides high-level administrative support to the CEO and is responsible for managing the day-to-day coordination of the CEO's schedule, priorities, and commitments. This role requires a highly organized, proactive, and detail-oriented individual who can anticipate needs, exercise sound judgment, and work independently in a fast-paced environment. The EA serves as a key point of contact for internal and external stakeholders, facilitates effective communication, and helps ensure priorities and commitments are addressed in a timely manner.

The EA works closely with the Chief of Staff and executive leadership team to coordinate schedules, information, and priorities across the organization. This is a full-time, on-site position that reports to the Chief of Staff.

• Provide comprehensive, high-level administrative support to the CEO, anticipating needs and helping ensure priorities, commitments, and follow-up are effectively managed.
• Manage the CEO's complex and frequently changing calendar, including scheduling and prioritizing meetings, resolving conflicts, coordinating with internal and external stakeholders, and proactively anticipating scheduling needs.
• Coordinate all aspects of the CEO's domestic and international travel, including flights, accommodations, ground transportation, itineraries, travel documentation, and changes or issues that arise before or during travel.
• Monitor upcoming commitments, deadlines, travel, and other priorities to proactively identify potential conflicts or needs requiring attention.
• Adapt quickly to changing priorities and manage last-minute scheduling, travel, meeting, and logistical changes as they arise.
• Prepare and submit the CEO's expense reports and maintain accurate supporting documentation.
• Serve as a key point of contact for individuals and organizations seeking to engage with the CEO; communicate professionally with employees, board members, investors, government representatives, business partners, and other external stakeholders.
• Work closely with the Chief of Staff, executive leadership team, directors, and other internal stakeholders to coordinate priorities, meetings, information, and activities involving the CEO.
• Coordinate Board of Directors meetings and related activities, including scheduling, travel assistance, meeting and meal logistics, communications, and other administrative needs.
• Support effective communication and coordination across departments by facilitating the timely exchange of information and following…