Administrative Assistant

Job Summary

Pay Rate Range: $18.67-$25.86;

Location:

Campus;
City:
Salt Lake City, UT;
Full Time or Part Time:
Full Time;
Standard Hours per Week: 40;

Shift: Day;
Work Schedule

Summary:

Some evenings may be required for special events; VP Area: U of U Health - Academics;
Department: 01488 - Health Research Admin Office;
Close Date: 11/18/2026;
Type of Recruitment:
External Posting

The University of Utah Health Research Office is a high functioning team environment seeking an experienced administrative assistant. The HSRO works to strengthen programs, departments, and colleges within University of Utah Health by assisting in research strategic planning, decision support, goal setting, administrative and programmatic expertise, and program development. Under minimal supervision, this position provides day-to-day administrative support, including, but not limited to: scheduling meetings and travel;

assisting with the planning and execution of large office events; managing departmental purchasing and catering; and other assistance as needed. This position requires strong interpersonal, organizational, and communication skills, and is very collaborative in nature. This position is eligible for telework in a hybrid telework & in-person environment. In person attendance is required for meetings, events, and office support as needed, and is expected to be at least 3 days/week in person.

Some extended days and/or evenings may occasionally be required for larger events.

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

• Administrative Assistants, I: Requires little to no related experience.
• Administrative Assistants, II: Requires at least 1 year of related experience.
• Administrative Assistants, III : Requires 3+ years of related experience.

• Provides direct administrative support for a broad, interdepartmental team.
• Organizes multiple large meetings, involving scheduling, catering, transcribing minutes, and management of meeting materials.
• Assists with event planning and execution for large office events.
• Advises on procurement and manages office purchasing processes.
• Interfaces with other University organizations to resolve a variety of complex administrative problems for faculty and staff.
• Coordinates with staff and external guests for travel booking and reimbursements.
• Provides cross-coverage as needed for other office administrative support.
• Supports other projects as requested.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

• Prior University of Utah experience
• Prior scheduling experience for large groups
• Event planning experience

Benefited Staff

The University of Utah is a participating employer with Utah Retirement Systems (“URS”).…