PS Executive Assistant

PS Executive Assistant

Job Summary

Position Summary:

The Department of Pediatrics at the University of Utah Spencer

F.Eccles School of Medicine has an immediate opening for an Executive Assistant. The Executive Assistant to the Department Chair provides high-level executive, administrative, and operational support tothe Chair of the Department of Pediatrics. This position serves asa key member of the Office of the Chair and is responsible for managing the Chair's complex schedule, coordinating executive-level meetings and communications, supporting departmental leadershipactivities, and ensuring the Chair is prepared for institutional,clinical, academic, and external commitments.

The Executive Assistant works with a high degree of independence,discretion, and judgment and regularly interacts with senior leaders across the University of Utah, Spencer Fox Eccles School of Medicine, University of Utah Health, Intermountain Children'sHealth/Primary Children's Hospital, departmental leadership,faculty, trainees, community partners, and external organizations. This role requires exceptional organization, communication,professionalism, confidentiality, and the ability to anticipate needs, manage competing priorities, and ensure appropriate follow-through on behalf of the Chair and the Office of the Chair.

The University of Utah offers a comprehensive benefits package including:

• Excellent healthcare coverage at affordable rates (see the Summary Comparison for more information)
• 14.2% retirement contributions
• Generous paid leavetime
• 11 paid Holidays per year
• 50% tuition reduction for employees, spouses, and dependent children
• Flex spending accounts
• University provided basic employee life insurance coverage equal to a salary of up to $25,000
• Variety of elective insurance coverage, including life insurance, short andlong-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
• Free transit on most UTA services
• Employee discounts on a variety of products and services,including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

Additional benefits information is available at (Use the "Apply for this Job" box below)..

• Manage the Chair's complex and dynamic calendar, ensuring effective prioritization of time and alignment with departmental and institutional responsibilities.

Responsibilities include:

• Manage scheduling for recurring and ad hoc meetings involvingdepartmental, institutional, clinical, and externalleadership.
• Coordinate meetings with School of Medicine leadership,University of Utah Health leaders, Intermountain Children'sHealth/Primary Children's Hospital leadership, Division Chiefs,Chief Residents, medical directors, faculty, mentees, and other keypartners.
• Maintain recurring monthly, weekly, quarterly, and annual meeting schedules.
• Evaluate scheduling requests, identify conflicts, and appropriately prioritize competing commitments.
• Anticipate scheduling needs and proactively reserve time for preparation, travel, deadlines, and other obligations.
• Coordinate Chief Resident check-ins and related events.
• Maintain awareness of upcoming departmental and institutionalevents that may require the Chair's participation.
• Conduct regular calendar and priority reviews with the Chair to identify upcoming obligations, deadlines, approvals, and preparation needs.

• Coordinate meetings, retreats, and leadership activities led by or involving the Department Chair.

Responsibilities include:

• Coordinate quarterly Division Chief meetings and other Department leadership meetings.
• Plan and coordinate spring…