Executive Office Specialist - Salt Lake

Executive Office Specialist - Salt Lake City

FT / PT Status – Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $16.33 - $25.90 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Final date to receive applications – 10/5/2026*

* This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

The Department of Workforce Services (DWS) is seeking a skilled and motivated Executive Office Specialist to join the Utah State Office of Rehabilitation (USOR) team in Salt Lake City, UT. This non-telework eligible position provides advanced administrative, fiscal, and operational support to district leadership and office staff.

Principal Duties

• Provide administrative support to district leadership and management staff
• Serve as a lead worker to Office Specialists and other administrative support staff, providing training, guidance, coordination, and work direction as assigned
• Provide technical assistance with purchasing and procurement of tangible goods in compliance with state purchasing rules and documentation requirements
• Process invoices, bills, and payments, ensuring accuracy, appropriate coding, and compliance with fiscal policies and deadlines
• Review financial documents and supporting materials for accuracy, completeness, and adherence to established procedures
• Monitor, reconcile, and track monthly accounts payable activities, including identifying and resolving discrepancies
• Track fiscal errors and assist in implementing corrective actions and process improvements
• Coordinate meetings, including scheduling, logistics, materials preparation, and communication
• Respond to correspondence, inquiries, and administrative requests, ensuring timely and accurate communication
• Provide reception support and assist with front-office coverage as needed; and coordinate front office staffing throughout operational hours.
• Maintain, organize, and update records, databases, tracking systems, and administrative logs to support workflow and reporting accuracy
• Assist with data entry, monitoring of internal systems, and quality assurance of administrative and fiscal records
• Support office purchasing, inventory tracking, and administrative resource management

• Experience with state fiscal processes, purchasing, accounts payable, and travel systems
• Strong proficiency in Microsoft Office applications and related tools such as Adobe and Google Applications
• Experience with data tracking, reporting, and maintaining accurate administrative and fiscal records
• Strong organizational skills with the ability to manage multiple priorities and deadlines independently
• Ability to serve as a lead worker and support coordination among administrative staff

Location – 150 North 1950 West Salt Lake City, Utah, 84116 United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – TL - Time limited

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah,

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The mission of…