Administrative Assistants

Work Schedule Summary

Full-time temporary position for two years, with potential for extension

Monday
- Friday between 8:00 am - 5:00 pm

Open Date 09/11/2026

Requisition Number PRN
46178B

Job Title Administrative Assistants

Working Title Administrative Assistants

Career Progression Track S00

Track Level S2 - Intermediate

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

VP Area U of U Health
- Academics

Department 00820 - Eccles Hlth Sci Library Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $18.00-$21.00

Close Date 10/12/2026

Priority Review Date (Note
- Posting may close at any time) 09/20/2026

Administrative Assistants, II

Full-time temporary position for two years, with potential for extension

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs.

Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Job Code: S22732

Grade: S14

Department will hire only at level II.

• Proactively manage calendar and correspondence support for the Executive Director. Support meeting operations with materials, agenda, room set-up and documentation (in person and zoom).
• Maintain confidentiality of sensitive discussions, emails, and other communications.
• Share meeting agendas and minutes with participants.
• Provide a physical presence in the administration office to be a point of knowledge for building management services, vendors, caterers, and other visitors.
• Create drafts and submit final messaging for social media content, blog articles, newsletters, and physical displays.
• Track all library ticket submissions for centralized campus services, send follow-up emails when needed, and ensure completion.
• Responsible for ordering, receiving, and setting up catering for internal and external library events.
• Participate in statistics collection and qualitative analysis.
• Assist with human resources activities as needed (payroll, ePafs, job postings, etc.)
• Miscellaneous office support

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II:
Requires at least 1 year of related experience.

Typically requires at least 1 year of related experience. This is an Intermediate Level position in the Support track.

Library experience and wide knowledge of computer software programs.

Excellent written and oral communication skills

Benefited Staff

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at  or  or University Human Resource…