Executive Assistant

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission.

EO/AA

The Executive Assistant provides high-level administrative, operational, and project support to one or more executive leaders within the University of Utah Health. This position serves as a trusted partner by managing executive operations, coordinating complex activities, facilitating communication, and supporting strategic priorities and organizational initiatives. Responsibilities may vary based on the executive(s) support and the functional area, while maintaining consistent administrative and operational support across the Executive Suite.

Corporate Overview:
University of Utah Health is an integrated academic healthcare system with five hospitals including a level 1 trauma center, eleven community health centers, over 1,600 providers, and a health plan serving over 200,000 members. University of Utah Health is nationally ranked and recognized for our academic research, quality standards and overall patient experience. In addition to our clinical delivery system, we have a School of Medicine, School of Dentistry, College of Nursing, College of Pharmacy, and College of Health providing education and training for over 1,250 providers annually.

We have over 2 million patient visits annually and research grants exceeding $350 million. University of Utah Hospitals and Clinics represents our clinical operations for the larger health system.

• Provides comprehensive administrative support to one or more executive leaders, exercising sound judgement, discretion, and professionalism.
• Manages complex calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Coordinates executive correspondence, prioritizes request, and ensures timely follow-up on action items.
• Represent the executive professionally when interacting with internal and external stakeholders.
• Provides administrative and project coordination support for strategic initiatives, operational priorities, committees, and program within the executive’s area of responsibility.
• Assist in planning, tracking milestones, coordinating meetings, maintaining documentation, and monitoring deliverables for executive-sponsored initiatives.
• Prepares reports, presentations, dashboards, and other materials to support executive decision-making.

• Consistent written and oral communication.
• Using executive communication preferences, respond to leaders, staff and external contacts on behalf of the supported executive(s).
• Editing and proofing any communication for grammar and spelling, in addition to meeting the behavioral standards.

• Proficient in Word Processing and other MS Office tools, ie PowerPoint.
• Capable of taking meeting notes and summarizing in action items.
• Capable of creating PowerPoint presentations.
• Support large meetings utilizing Teams, Skype or Zoom when needed.

• Capable of using functions of the Multi-Functional Printer/Copier/Scanner.
• Proficient in desktop tools, including use of laptop and smartphone.
• Proficient in display devices within the board or conference rooms.

• Appropriately represent the Executive and UUHC Hospital Administration.
• Demonstrate consistent patience, professionalism, and attentiveness to all team members.
• Demonstrate…